Massachusetts Institute of Technology Administrative Assistant II in Cambridge, Massachusetts

Job Description

ADMINISTRATIVE ASSISTANT II, Research Laboratory of Electronics (RLE), to provide administrative support for a high-volume research laboratory’s headquarters (HQ) office. Will perform a variety of complex administrative/support duties focused on supporting RLE’s operations, facilities, and human resources functions. Responsibilities include serving as the point of first contact for headquarters, greeting faculty, staff, and students; acting as a resource for all visitors; screening telephone calls and directing inquiries; assisting new hires and visitors with the RLE sign-in process; creating and maintaining paper employee files and electronic records in the RLE database; entering data into the space management system; maintaining HQ inventory of supplies and ensuring office equipment is in proper working order; scheduling conference room reservations; coordinating the building key inventory and distribution processes; collaborating with environmental health and safety coordinator to ensure that EHS protocols are in order; handling small caseload and serving as the back-up for processing appointments and visa paper work for international visiting students; assisting with event planning; coordinating the parking process; providing administrative support to the assistant director for administration and human resources as needed; and performing other duties as requested.

Job Requirements

REQUIRED: high school diploma or its equivalent; minimum of three years’ secretarial, office, or related experience; ability to set priorities; initiative; attention to detail, accuracy, and timeliness; superlative organizational, interpersonal, and verbal and written communication skills; proficiency with Microsoft Office, e-mail, and the Internet; diplomacy and ability to exercise good judgment; exceptional customer service skills; nimble and responsive problem solving skills; discretion with confidential material; and ability to work independently and as part of a team. Bachelor’s degree and MIT experience preferred. Job #14682-5

4/19/17

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Job Number: 14682

Functional Area: Office Support

Department: Research Laboratory of Electronics HQ

School Area: VP Research

Employment Type: Full-Time

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule: