Harvard University Assistant Director, FAS Campaign and Volunteer Management in Cambridge, Massachusetts

Auto req ID 42613BR

Business Title Assistant Director, FAS Campaign and Volunteer Management

School/Unit Alumni Affairs and Development

Sub-Unit ------------

Location USA - MA - Cambridge

Job Function Alumni Affairs and Development

Time Status Full-time

Department Alumni Affairs & Development

Salary Grade 057

Union 00 - Non Union, Exempt or Temporary

Duties & Responsibilities • Manage the on-going activities of regional and/or priority campaign volunteer committees, and the FAS Campaign Co-Chairs in partnership with committee liaisons:

o Proactively coordinate and help lead co-chair calls

 Generate potential agenda items and pull together reference materials

 Distribute high quality materials to the co-chairs in advance of calls

 Take the lead on agenda items during calls as needed

o Conceptualize content and themes for committee meetings:

 Identify and vet potential meeting topics and speakers

 Draft talking points and meeting materials (briefings, handouts, pre-reads, etc.)

o Oversee new member recruitment, welcome, orientation, and list reviews

o Communicate internally about committee membership, meetings, and events

• Manage, coordinate and monitor high-level volunteer assignment activity:

o Meet regularly with fundraisers to plan and assess volunteer activity

o Develop and vet lists screening lists for identifying potential assignments, primarily focusing on seven-figure+ solicitation assignments

o Coordinate list review process with the volunteer

o Manage vetting, prioritizing and clearance of potential assignments in collaboration with all assigned officers and other key stakeholders

o Oversee entry of resulting information in Advance (including entity networks, next step tasks and contact reports)

o Create briefings for volunteer assignments, including solicitation strategies, talking points, gift opportunities and other background information, in consultation with fundraisers and key stakeholders

o Follow up directly with volunteers for progress updates

o Using feedback from volunteers, work with fundraisers to develop or revise prospect strategies

o Track and ensure entry of progress updates from volunteers into Advance

o Monitor and cross-reference volunteer assignments across committees

o Refine and implement improved systems for tracking volunteer activity as new technologies are introduced (Qlikview)

• Meet regularly with committee liaisons, volunteer managers (both within FAS and UDO), and other key stakeholders to establish and maintain best practices and ensure timely sharing of volunteer activity, messaging, priority content, campaign progress, etc.

• Coordinate closely with the Executive Director, Campaign and Volunteer Management, and Regional and Priority Committee Liaisons to ensure coordination across volunteer groups

• Lead other projects as assigned

Basic Qualifications Bachelor’s degree from an accredited university with minimum of four years of related experience in an academic environment and experience in development.

Additional Qualifications Excellent organizational skills required. Capable of managing multiple assignments from multiple sources; efficient, organized, detail-oriented, and able to meet project deadlines. Experience working directly with volunteers preferred.

Solid computer skills in Windows/NT and network environment, working knowledge of Word, Excel, Powerpoint, and web-based resources, with the capacity to master new software applications and technologies. Previous experience with Advance is helpful.

Exceptional written and oral communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create briefings essential.

Able to maintain confidentiality and exercise sound professional judgment, and possess a strong commitment to client service.

Must be professional, enthusiastic, collaborative, focused, motivated to learn and flexible to change, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.

Strong interpersonal skills that includes professional phone manner and personal presentation. Experience interacting and engaging with corporate executives, senior level staff and faculty preferred.

Additional Information This role has a Strong Internal Candidate (SIC).

Please include a cover letter with your application.

Skills testing may be a component of the interview process for this position.

The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department’s mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University’s fundraising efforts.

Harvard University Benefits Package

Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year’s Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.

Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.

Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.

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EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.