Massachusetts Veterans Jobs

65543BRAuto req ID:65543BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Executive Assistant and Project CoordinatorSub-Unit:Interfaculty Initiatives Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Candidates MUST meet the following basic qualifications in order to be considered for this role:

Minimum of 5 years of progressive administrative and project coordination experience. Education beyond high school may be applied to years of experience.

Additional Qualifications and Skills:

Bachelor's Degree strongly preferred. Previous administrative and project management experience in a university setting highly preferred. Proven ability to work independently, establish goals, set priorities and carry out project tasks with limited direction. Excellent organizational and creative problem-solving skills. Proven ability to work collaboratively and be an effective team player. Excellent interpersonal skills, and verbal and written communication skills essential. Must be able to work with minimal supervision. Extensive experience using MS Word, Excel and PowerPoint. Demonstrated ability to work in a fast-paced, complex work environment, using excellent judgment and discretion, with a diverse population of administrators and faculty.

Additional Information:The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Department:HUNAPPre-Employment Screening:Identity Schedule:Full time. Monday through Friday. 35 hours per week. Job Function:General Administration Position Description:

The Executive Assistant and Project Coordinator will provide support for a wide range of projects identified as priorities by the Faculty Director and Executive Director of HUNAP. The EAPC will also provide high-level administrative support for the Faculty Director of HUNAP. Position duties and requirements include:

• Coordinating programming and events relative to initiatives of the Faculty Director’s choosing

• Conducting research and analysis, and preparing presentations, reports, briefings and memos for the Faculty Director

• Supporting the design and updating of the HUNAP website, some CMS or web development experience preferred

• Creating flyers, posters, and other promotional materials for events related to the Faculty Director’s initiatives

• Ability to help with media and marketing strategies, branding, and event promotion

• Coordinating IT/space needs for events, presentations, and meetings

• Ability to take direction and proceed with tasks with minimal oversight

• Managing complex calendars, planning, scheduling, and organizing meetings

• Preparing materials for meetings including agendas and briefings by compiling relevant information and data

• Composing and distributing meeting minutes

• Providing timely follow-up as needed, including tracking items and ensuring their completion

• Making travel arrangements including scheduling and booking

• Maintaining and organizing files and materials for various projects and committees

• Perform other duties as needed or required

School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Reporting to the Faculty Director and Executive Director, the Harvard University Native American Program (HUNAP) Executive Assistant and Project Coordinator (EAPC) is responsible for executive assistant duties and administrative logistics for projects and events on behalf of the Faculty Director. The EAPC serves as the principal administrative contact and liaison for internal and external departments in relation to those projects. This includes the implementation of planned events related to conferences and other symposia.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-KP1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.