Massachusetts Institute of Technology Senior Administrative Assistant to the Controller in Cambridge, Massachusetts

Job Description

SENIOR ADMINISTRATIVE ASSISTANT TO THE CONTROLLER, Office of the Vice President for Finance (VPF), to proactively initiate and organize systems and procedures to provide advanced comprehensive administrative support to the controller. Responsibilities include coordinating and scheduling appointments for the controller; researching and writing memos, letters, and reports on behalf of the controller; creating appropriate file systems; keeping controller’s office and materials organized; communicating on behalf of the controller as directed; dealing with and resolving complex problems; functioning as a high-level individual contributor of multiple projects; creating and maintaining procedures for own work area; planning and coordinating special events or projects; serving on VPF’s administrative team and regularly helping cover the reception desk; and performing related duties as necessary.

A full description is available at http://vpf.mit.edu/sites/default/files/downloads/HR%20Forms/2017%20Sr%20Admin%20AssistantController4_17%20POST.pdf.

Job Requirements

REQUIRED: ability to function autonomously and direct own work; proactive; ability to recognize, anticipate, and meet the administrative needs of the controller; sensitivity to organizational dynamics; in-depth understanding of purpose and operations across VPF and MIT; strong grammar, proofreading and written and oral communication skills; excellent interpersonal skills for interacting and collaborating with a diverse group of colleagues at all levels; accuracy and an eye for detail; ability to solve problems and work independently and across functions; precision with data, charts, and reports; ability to collaborate with others to implement new initiatives and resolve issues; discretion, tact, and good judgment with confidential information/issues; and proven ability to use advanced features of standard office software (i.e., Word, Excel, Outlook) and to identify and quickly learn new applications as necessary. PowerPoint skills a plus. Bachelor’s degree preferred. Job #14693-6

Occasional overtime may be necessary based on unexpected needs or project deadlines.

4/20/17

MIT will conduct a background check (including checking criminal records) for the finalist

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Job Number: 14693

Functional Area: Administration

Department: Office of the Vice President for Finance

School Area: VP for Finance

Employment Type: Full-Time

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule: M-F