L3 Technologies Office Manager in Fall River, Massachusetts

Office Manager

Description

L3 OceanServer, located in Fall River, Massachusetts develops and builds Autonomous Underwater Vehicles (AUVs) (or Unmanned Undersea Vehicles (UUVs)) for commercial and military applications. We have an immediate opening for an Office Manager.

As a small business unit (about 20 people) within a large public company (>38,000 people), L3 OceanServer functions as an agile, innovative engineering design/build house. Our core engineering functions include complete mechanical and electrical design, software development for vehicle behaviors and operator interface, and modifications for sensor and payload integrations. We have access to the resources of the greater L3 Technologies Corporation while still providing the daily feel of a small business.

We are looking for an office manager who can manage day-to-day tasks in the office including, mail and shipping, expense reporting, assisting with hiring, New Hire On-boarding, and other operations tasks. Prior experience in small and dynamic team environment a plus.We’re looking for a self-motivated, high-energy individual. This position requires strong interpersonal and organizational skills, with the ability to juggle multiple priorities and deadlines in a fast-paced environment. The ideal candidate must have the ability and willingness to work in a team environment.In addition to supporting the management team, the office manager will interface with some members of the L3 corporate team.

Responsibilities include:

  • Managing mail and shipping.

  • Coordinating Office Personnel travel.

  • Calendar management for the office.

  • Point person for coordinating the shipping of L3 OceanServer owned equipment.

  • Inventory tracking

  • Supporting in purchasing and expense reporting

  • Assisting with hiring, managing on-boarding.

  • Types and designs general correspondences, memos

  • Plan meetings and take detailed minutes for some meetings.

  • Schedules and organizes activities such as training.

  • Manage recruiting schedules for hiring teams.

  • Manages equipment inventory and labeling.

  • All other duties as assigned.

Qualifications

Required Qualifications:

  • Knowledge of office management systems and procedures.

  • Working knowledge in MS Word and Outlook.

  • Basic knowledge in MS Excel and PowerPoint).

  • Excellent time management skills and the ability to prioritize work.

  • Attention to detail and problem solving skills.

  • Excellent written and verbal communication skills.

  • Strong organizational skills with the ability to multi-task.

  • Must be a self-starter and able to initiate activities to support job responsibilities.

  • Requires associates degree or equivalent with a minimum of 5 years related experience.

Preferred Qualifications:

  • The ability to maintain a professional demeanor under sometimes-stressful conditions is essential.

  • Proficiency in MS Office (Word, Outlook, Excel and PowerPoint).

  • A minimum of 5 years related experience with some hiring experience

  • College degree preferred.

Key Competencies:

  • Leadership Skills, including Teamwork and Collaboration Skills, Self-starter, Well-organized.

  • Professionalism, including Strong Work Ethic, Courteous, Reliable, Productivity, Customer service oriented, and Discretion.

  • Flexibility.

  • Adaptability.

  • Problem assessment, problem-solving and critical thinking skills.

  • Good technical, interpersonal and communication skills – written and verbal.

  • Multitasking ability.

  • Attention to detail and accuracy.

L3 OceanServer is an Equal Opportunity/Affirmative Action Employer and does not discriminate against any individual on the basis of race, color, religion or creed, sex, marital status, national origin or ancestry, citizenship, age, disability, veteran status, military service, sexual orientation, genetic information, or gender identity.

Job Secretarial And Administrative Support

Primary Location USA-Massachusetts-Fall River

US Security Clearance Required: None

Schedule: Full-time

Shift: Day - 1st

Travel: No

Organization: Engineering & Operations-20000171

Job Level: Individual Contributor

Job Posting: Oct 12, 2017, 9:53:06 AM

Req ID: 093139