State of Massachusetts Personnel Officer I in Framingham, Massachusetts
Personnel Officer I – Payroll (2 Vacancies)
These positions are assigned to the Department of State Police Payroll Unit. These positions will be responsible for entering time and attendance exceptions for assigned Troops/Units into the Human Resources/Compensation Management System (HR/CMS) on a weekly basis. Incumbents must: Process and verify all overtime entered into HRCMS to ensure that employees are properly compensated; Enter Labor Cost Management (LCM) default schedules (profiles) to ensure payroll and overtime charges are applied to correct funding sources such as state appropriations, grants, retained revenue and trust accounts; Process shift differentials and special pay items timely and accurately to ensure that affected employees are properly compensated and that appropriate rules and/or union contracts are followed; Assist with HR/CMS personnel transactions such as new hires, transfers, terminations, suspensions, demotions and promotions; and apply the appropriate employee deductions. In collaboration with Human Resources, review all military leaves; ensure that the proper military orders are in place and process the military time accordingly in HR/CMS. Process verification of employment requests; State Board of Retirement and Injured in the Line of Duty requests and ensure information is provided accurately and in a timely manner. Review audit and discrepancy reports for assigned Troop/Unit, both paper and electronic, and make appropriate corrections as needed. P articipate in annual payroll activities both calendar and fiscal year end, including but not limited to: Use or Lose notices; accounts payable period, cash outs, W-2 Forms. Reconcile attendance calendars; respond to employee inquiries via telephone/email and process time and attendance/overtime reporting discrepancies. Consult with management regularly to ensure that employee compensation properly adheres to collective bargaining agreement parameters and to ensure timely and appropriate execution of agency payroll processes. Maintain current knowledge of Human Resource Compensation Management System (HR/CMS), the Labor Cost Management (LCM) tool and Commonwealth of Massachusetts Human Resources Division (HRD) payroll guidelines by undergoing periodic training, participating in appropriate user groups and ensuring consistent receipt of updates and advisories. Participate in any ad-hoc or special projects. Perform other duties as required.
Personnel Officer I – Human Resources (1 Vacancy)
The duties and responsibilities of the job include, but are not limited to: Conducting recruitment and selection activities for non-sworn and sworn positions, to include posting job vacancy announcements, screening employment applications and resumes, interviewing candidates for hire, coordinating pre-employment screenings, preparing hiring proposals and related paperwork, and participating in entry-level and promotional exam administration activities for the agency. Providing information to agency staff and the public regarding hiring and promotional opportunities, available employee benefits and professional development opportunities. Acquiring information regarding job duties, responsibilities and requirements, position descriptions, performance criteria, and other job analysis information by distributing and processing job analysis questionnaires, processing classification appeals, performing desk audits, processing performance evaluations, preparing job description forms, and by monitoring operations in order to become familiar with the duties and requirements of agency positions and to identify training and recruitment needs. Explaining purposes and procedures of job analysis, performance appraisals and state selection techniques to employees, supervisors, administrators, and appointing authorities in order to keep agency personnel informed of personnel matters and to facilitate implementation of new procedures. Writing correspondence or memoranda in response to inquiries regarding personnel action forms, verification of employment, length of service, prior service data and other authorized personnel information. Conferring with senior agency Human Resources staff, secretariat HR staff and/or Human Resources Division analysts to ensure the correct interpretation and implementation of rules and guidelines for employee transfers, seniority standing, employee status, and related personnel matters. Processing requests for promotion, transfer, leaves of absence and account transfers and preparing, compiling and reviewing reports, statistics, documents and other data pertinent to personnel actions, workforce demographics and activity, and agency staffing patterns and trends. Maintaining, inspecting, reviewing, updating and gathering personnel files, reports, records, manuals, documents and other relevant information for use in court cases, hearings and related personnel processes; attending and conducting meetings, training and orientation sessions; and reviewing requests for personnel actions from agency managers and staff to determine their compliance with established laws, rules, regulations, policies and procedures and to contribute to problem solving where matters of agency staffing and workforce utilization are concerned. Assisting Employee Relations management by processing and tracking grievances and disciplinary actions, monitoring grievance proceedings, researching disciplinary and job performance histories, performing intake of labor grievances and complaints, and preparing records, summaries, decisions, reports, responses, exhibits and related documents for review and approval by appropriate agency administrators for employee and labor relations projects and issues.
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Minimum entrance requirements:
Applicants must have at least (A) two years of full time, or equivalent part-time, professional experience in personnel work, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions: A Bachelor's degree or higher may be substituted for the required experience.**
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Job: *Human Resources
Organization: *Department of State Police
Title: Personnel Officer I
Location: Massachusetts-Framingham-470 Worcester Road
Requisition ID: 1700035B