The Full Frame Initiative Special Assistant to the CEO in Greenfield, Massachusetts

This job was posted by : For more information, please see: The Special Assistant to the CEO is a "can do" person who provides advanced, wide-ranging and confidential strategic, operational, administrative and programmatic support to the CEO. S/he plays a vital role in FFI's success by maximizing the CEO's time to best achieve the organization's goals. S/he exercises significant discretion to ensure the smooth functioning of the CEO's schedule, travel and correspondence, as well as determining what issues require the CEO's involvement or notification. The CEO, who travels up to 50% of the time, oversees FFI's organizational strategy, leads fund development efforts as well as several programmatic initiatives, and serves as the organization's spokesperson. The Special Assistant helps to manage the CEO's workload and multiple projects through tracking and prioritizing tasks; preparing content for meetings, presentations and projects; and working with other team members to ensure the successful implementation of all projects, initiatives and activities where the CEO plays a role.

The Special Assistant to the CEO must be proactive, able to independently initiate and manage projects and be able to anticipate logistical, informational and other needs. S/he will manage a rapid flow of work, handling dozens of tasks daily spanning multiple projects, and will need to toggle between big picture, long-term strategic priorities and vital detailed tasks. The Special Assistant to the CEO serves in both "gatekeeper" and "gateway" roles, developing and nurturing relationships with FFI's allies and partners across multiple time zones. The Special Assistant is often the first point of contact for donors and funders, leaders of larger organizations and government partners. S/he helps ensure that communications-written, verbal and electronic-are of the highest quality.

The high degree of independence with which the Special Assistant is expected to perform her/his duties requires a high level of trust by the CEO. The Special Assistant must be extremely personable in his or her relations with FFI's internal and external constituents and demonstrate exceptional judgment and discretion. The Special Assistant will provide support to the CEO to manage the donor relationship process including recruitment and cultivation of new major donors and stewardship and retention of current individual donors. In addition, s/he will develop systems to make the office of the CEO appropriately transparent, responsive to staff and efficient; provide administrative and project management support for meetings of the Board of Directors and Leadership Team; and work with the leadership team and other staff to prepare for meetings with the board. The job will evolve over time, but will always have an administrative component.