Massachusetts Veterans Jobs

MassHire JobQuest Logo

Job Information

State of Massachusetts Business Management Specialist in 10 Park Plaza, Massachusetts

About MassDOT An agency on the move, the Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth’s residents and communities. Powered by a growing data-analytics discipline – and working in conjunction with municipalities, public agencies, and the private sector – we’re finding new ways to improve the Bay State’s transportation infrastructure. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. MassDOT’s divisions include: Highway, Aeronautics, Registry of Motor Vehicles, Rail & Transit, and Planning & Enterprise Services. There are approximately 3,600 employees across the organization. Position Summary This position will work on a team responsible for the fiscal operations in the Office of Real Estate and Asset Development (OREAD). This position reports directly to the Director of Finance, OREAD. Duties and Responsibilities * Facilitate requests for encumbrances/expenditures and ensure availability of funds and timely payments. * Generating and amending invoices. * Responsible for communicating to vendors and service providers information concerning procurements, purchases, and payments etc. in a concise and transparent manner and that all fiduciary responsibilities are met in a timely and accurate fashion. * Reconciling receipts to customer invoices; receiving and processing credits and checks. * Researches and resolves unmatched receipts by communicating with internal and external customers. * Creating new customer accounts and amends customer account information as needed. * Generates MMARS warehouse reports as needed for inquiries and for reconciliation purposes. * Responsible for the processing customer refunds due to overpayments. This includes, verifying refund documentation requests and accurately processing refunds based on information received. * Provide analysis of data to help achieve inventory control. * Coordinate day-to-day fiscal and administrative activities. * Maintain spreadsheets, compile, review and analyze data to provide Director with precise and real time information. * Provide technical assistance and respond to fiscal inquiries from staff and vendors. * Research and resolve returned and lost refund checks by tracing checks. * Ensure that all policies and procedures regarding purchasing and contract guidelines are in compliance. * Manage the budget and create a periodic report for both the Capital and Operation budgets for the Property Services managers. * Track encumbrances, purchase orders, and payments on a database; providing periodic tracking reports to the Property Services managers. * Other duties as required by the Director of Finance, OREAD. Minimum Entrance Requirements This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. All job applications must be submitted online through MassCareers to be considered. Applicants must have at least (A) three years of full-time or equivalent part-time, professional experience in business administration or business management in a supervisory, administrative, or managerial capacity, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration or business management may be substituted for a maximum of two years of the required experience.* II. A Graduate degree with a major in business administration or business management may be substituted for the required experience.* Education toward such degree will be prorated on the basis of proportion of the requirement actually completed. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. * For questions regarding the job posting, please email LaTanya Wood at * For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722. * For a disability-related reasonable accommodation or alternative application method, call ADA Coordinator, Heather Ulesoo, at 857-851-9447. An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services *Organization: Massachusetts Department of Transportation *Title: *Business Management Specialist Location: Massachusetts-10 Park Plaza Requisition ID: 22000741