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State of Massachusetts Human Resources Liaison Assistant in 600 Washington Street, Massachusetts

The Department of Transitional Assistance (DTA) is seeking resourceful multitaskers for the position of Human Resources (HR) Liaison Assistant. Our ideal candidate will support and coordinate day to day HR operations including recruitment, reporting, HR communications and payroll changes. /_Duties and Responsibilities (these duties are a general summary and not all inclusive):_/ * Provide administrative support to HR recruitment efforts to include, but not limited to the recruitment and processing of prospective employees, reference checks, hiring documents, onboarding, performance evaluation compliance and agency staffing plan. * Coordinate large hiring classes; collaborate with hiring managers on the pre-offer process for all BERSW AB positions. * Coordinate DTA orientation to provide new hires with the knowledge and resources needed for successful employment through the DTA orientation process. * Provide EHS Human Resources with all payroll changes transactional forms for transfers, work schedule changes, educational incentives and/or bilingual differentials. * Coordinate the employee separation process; provide required documents to employees, EHS Human Resources, inform appropriate staff/Agencies on separations, and maintain agency wide tracking. * Assist HR Liaison to monitor the performance appraisal systems, EPRS and MassPerform. * Maintain organizational charts for the agency. * Maintain SERV Program and Blood Donation Leave for the agency. * Work collaboratively with Budget to ensure all positions are identified accurately for budget spending cost purposes. * Coordinate agency wide communications as necessary. * Maintain agency staffing sheet and update biweekly for distribution to appropriate managers. * Serve as point of contact for HR administrative support for all staff in coordination with the HR Liaison and EHS Human Resources * Assist HR Liaison with special projects as needed. /_Required Qualifications:_ / * Knowledge of human resource discipline and/or prior experience with recruitment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to gather information through interviewing individuals and by examining records and documents. * Ability to assemble items of information in accordance with established procedures. * Ability to prepare general reports and maintain accurate records. * Ability to communicate effectively in oral and written expression. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to exercise sound judgment and discretion in handling confidential information. * Knowledge of the principles, practices, and techniques of supervision. /_Preferred Qualifications:_/ * 2 years of experience in Human Resources. * Bilingual or multilingual fluency. * Excellent organization and time management skills. * Self-motivated, proactive, and results-oriented. * Ability to demonstrate resourcefulness and problem-solving skills. * Excellent interpersonal skills and team player. * Strong communication skills, both oral and written. * Ability to handle high level of confidential information. * Intermediate level knowledge of MS Office (Word, Excel, PowerPoint) and Outlook. _Agency Mission:_ The Department of Transitional Assistance (DTA) is the state agency responsible for administering public assistance programs to low-income residents of the Commonwealth. DTA is committed to providing a high level of service to all those in need. The mission of the Department is to assist and empower low-income individuals and families to meet their basic needs, improve their quality of life, and achieve long term economic self-sufficiency. DTA serves one out of every seven people in Massachusetts – including working families, children, elders, and people with disabilities. Our services include food and nutritional assistance, economic assistance, and employment supports. Learn more about our services and programs visit: _Pre-Offer Process:_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form For questions, please the contact the Office of Human Resources at 1-800-510-4122 and select option #2. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *Executive Order #595:As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Transitional Assistance *Title: *Human Resources Liaison Assistant Location: Massachusetts-600 Washington Street Requisition ID: 22000D1K