The MITRE Corporation Sr. Administrative Assistant in Bedford, Massachusetts

Sr. Administrative Assistant

Description

Why choose between doing meaningfulwork and having a fulfilling life? At MITRE, you can have both. That's becauseMITRE people are committed to tackling our nation's toughest challenges—andwe're committed to the long-term well-being of our employees. MITRE isdifferent from most technology companies. We are a not-for-profit corporationchartered to work for the public interest, with no commercial conflicts toinfluence what we do. The R&D centers we operate for the government createlasting impact in fields as diverse as cybersecurity, healthcare, aviation,defense, and enterprise transformation. We're making a difference everyday—working for a safer, healthier, and more secure nation and world. Ourworkplace reflects our values. We offer competitive benefits, exceptionalprofessional development opportunities, and a culture of innovation thatembraces diversity, inclusion, flexibility, collaboration, and career growth.If this sounds like the choice you want to make, then choose MITRE—and make adifference with us.

MITRE’sKnowledge, Information, and Collaboration Solutions Division and the Office ofInnovation and Technology of the CIO seeks an Administrative Assistant to serveas primary administrative support to several Directors and associatedteams. The Administrative Assistant will serve as a strategic partner andkey point of coordination for division leadership. The successfulcandidate will be responsible for providing executive level support duties andwill interact with MITRE Directors and senior staff, Corporate Officers,customers, and strategic partners (internal and external to MITRE).

Responsibilities:

  • Complete a broad variety of administrative tasks including: managingextremely active calendars of appointments; completing expense reports;composing and preparing correspondence that is sometimes confidential.

  • Provide communications support including drafting and reviewing emails,reports, memos, presentations, internal and external communications.

  • Contribute to special projects/initiatives as needed.

  • Arrange complex and detailed travel plans, itineraries, and agendas; andcompiling documents for travel-related meetings; provide full itineraries inCalendar and circulate as necessary

  • Manage director’s time proactively, review calendars and adjusting conflict.Working closely and effectively with the directors, help identify priorities,strategically align time to keep him/her well informed of upcoming commitmentsand responsibilities, following up appropriately.

  • Answer and screen telephone calls; respond to routing questions, route callsto appropriate personnel, and/or relay messages accurately.

  • Support strategic events and strategic customer and internal meetinglogistics.

  • Help directors develop and maintain relationships with key external partners(enter and update partner-related CRM data).

  • Manage director and officer-level primary and follow-up engagements forhigh-value, strategic, external partners.

  • Purchase supplies on division MITRE Purchase Card and reconciliation ofcharges.

  • Set up and maintain confidential files, organizational charts, telephone andsignificant event rosters.

  • Attend meetings and conferences when required, provide set-up assistance forVTC’s, and take meeting notes for review and distribution.

  • Provide administrative support to other MITRE organizations as required.

  • Work closely with other Divisions’ admin staff and Executive Assistants,promoting a smooth-running administrative team with divisions’ and departments’admin staff.

  • Be engaged and available in all corporately support and experimentalproductivity and collaboration capabilities.

Qualifications

Qualifications:

The Administrative Assistant will have exceptional written and verbalcommunication skills; be very organized and detailed-oriented; comfortableworking in a dynamic, fast-paced environment, sometimes under pressure, while remainingflexible, proactive, and efficient; deal effectively and tactfully with allMITRE personnel, sponsors, and visitors; pay attention to detail; followthrough on assignments; and work effectively with little supervision.

Specific skills include

  • Ability to identify and prioritize important activities

  • Strong organizational skills that reflect ability to perform and prioritizemultiple tasks seamlessly with excellent attention to detail

  • Exceptional written and verbal communication skills

  • High level business acumen

  • Strong analytical and problem-solving skills

  • Ability to work with colleagues at every level of the organization

  • Excellent relationship builder; able to work with colleagues at every levelof the organization, a high level of tact, discretion, and diplomacy with allinternal and external stakeholders, ability to maintain confidential/sensitiveinformation.

  • A strong teamwork ethos, maturity and initiative.

  • Highly resourceful with the ability to be extremely effective independently

  • Experience managing calendars, managing meetings, and arranging travel plans

  • Versatile, flexible, and a ability to work within constantly changingpriorities

  • Ability to deliver highest quality under deadline pressure and in complex,fast-paced environments

  • Systematic and dependable follow up

  • Ability and interest to learn new and use technologies quickly

Required Education/Experience

  • Strong work tenure: five years of experience supporting technology Executives

  • AA or BA with 5 years of related experience.

Job Office/Site Administration

Primary Location United States-Massachusetts-Bedford

This requisition requires a clearance of None

Travel Yes, 5 % of the Time

Job Posting Oct 12, 2018, 7:02:50 AM

Req ID: 00051487

MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, gender, gender expression, sexual identity, disability, age, veteran status, and other protected status.