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State of Massachusetts Accountant V in Boston, Massachusetts

The Department of Agricultural Resources (MDAR) is the state agency whose mission is to cultivate a robust and equitable agricultural economy, promote a safe and resilient food system, and preserve a healthy environment for Massachusetts farmers, animals, and consumers. MDAR’s financial operations involve state funding, federal grants, capital funding, trust accounts, contracts and interagency service agreements. Each funding source is governed by its own rules and regulations, and different levels of oversight are required to ensure that MDAR is in compliance with regulatory, fiscal, and programmatic requirements. The incumbent will assist with the development of internal controls, policies, processes and procedures that ensure compliance with all applicable requirements and provide related training and technical assistance to MDAR staff. The incumbent will implement and continually improve the quality of the processes and systems needed to support MDAR’s objectives, while ensuring compliance with all financial and spending requirements. DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES 1) Ensure MMARS transactions are processed in accordance with state finance law and the Office of the Comptroller’s policies. 2) Request quotes and process orders via the Commonwealth’s eProcurement system: COMMBUYS. 3) Ensure that encumbrances are completed properly with the appropriate budget detail needed for encumbrance. 4) Ensure all procurement files are complete and in accordance with state purchasing regulations, policies and procedures. 5) Work with MDAR staff to ensure all invoices are processed in accordance with Commonwealth bill paying polices. 6) Maintain a working knowledge of the Operational Services Division’s policies and guidelines regarding procurements and statewide Master Agreements. 7) Run queries utilizing the Commonwealth’s Information Warehouse. 8) Provide support and guidance to MDAR staff relative to procurements, grant applications and related contract proposals to ensure proper implementation and grant administration. 9) Review and process invoices, procurements, and encumbrance documentation on a timely basis. 10) Prepare and update spreadsheets and financial reports. 11)Review submitted reports to ensure accuracy, complete financial disclosure, and compliance with established standards and requirements. 12) Assist in development and documentation of business processes and standard operating procedures. 13) Confer with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects. 14) Prepare, monitor, evaluate, and recommend internal controls and compliance requirements; and 15) Develop training sessions and train staff on purchasing and fiscal document processing. 16) Assists Contracts Manager and Chief Financial Officer with various duties, as needed. * *QUALIFICATIONS REQUIRED AT HIRE (List knowledges, skills, abilities) 1) Working knowledge of the principles and practices of accounting. 2) Ability to analyze and determine the applicability of accounting data, to draw conclusions and make appropriate recommendations. 3) Ability to read and interpret financial reports, solicitations, bids, contracts, and financial policies. 4) Ability to prepare general and financial reports. 5) Experience with fiscal, accounting, procurement and contracting functions. 6) Proficiency with Microsoft Office products, including Excel, Access, Word, and Outlook. 7) Highly organized and comfortable working in an environment transitioning from paper to electronic. 8) Ability to handle multiple tasks, often with competing timelines. 9) Strong verbal and written communication skills. 10) Highly competent using and manipulating spreadsheets for financial tracking, analysis, and reporting. 11) Possesses a strong attention to detail. * *QUALIFICATIONS ACQUIRED ON JOB (List knowledges, skills, abilities) Experience in the use of the Massachusetts Management and Accounting Reporting System (MMARS). First consideration will be given to those applicants that apply within the first 14 days. * *MINIMUM ENTRANCE REQUIREMENTS:Applicants must have at least (A) five years of full-time, or equivalent part-time, professional experience in accounting or auditing, of with at least (B) three years must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.* II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.* III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Accounting and Finance* *Organization: Department of Agricultural Resources *Title: *Accountant V Location: Massachusetts-Boston-100 Cambridge Street Requisition ID: 240001FF