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Committee for Public Counsel Services Accounting Manager in Boston, Massachusetts

The Finance Department is seeking a full-time Accounting Manager to assist the review, reconciliation, payment, and reporting of agency obligations.

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility each member of the CPCS community.

AGENCY OVERVIEW

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, child welfare, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

GENERAL OVERVIEW

The CPCS Finance Department is responsible for all financial functions within the agency. These include, but are not limited to, Budget, Accounting, Procurement, Accounts Payable, Payroll Data, Security, Internal Control Compliance, Audit & Oversight Conformity, Fixed Assets, Federal Grants, Records Management, and Facilities.

The Accounting Manager is responsible for the comprehensive oversight and implementation of agency accounting policies and procedures. They will ensure compliance with the relevant requirements and guidelines of the office of the State Comptroller (CTR), the Operational Services Division (OSD), Administration and Finance, Federal Grants regulations, and the Committee for Public Counsel Services. This role includes managing the following activities: employee reimbursements; vendor management; contracts; encumbrance management; trust and grant fund management; accounts receivable; payroll related accounting activities; general accounting; and other special projects as assigned.

This position reports to the Finance Director and works directly with the Chief Financial Officer.

MINIMUM ENTRANCE REQUIREMENTS

  • Bachelor’s degree in Business Administration, Accounting, Finance or similar field or an equivalent combination of relevant education, training, and experience;

  • Five years of experience in accounting and/or accounts payable experience and three years’ experience managing/supervising an Accounting Unit; and,

  • Access to a personal computer with home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

  • Proficiency with the state accounting system (MMARS), including reconciling accounts and managing accounts payable or similar accounting systems;

  • Advanced knowledge of Microsoft Office 2010+ with a strong emphasis on Excel, Access, and Outlook;

  • Two to three years of supervising, mentoring, or training experience;

  • Ability to proactively identify solutions for process improvements and ability to implement effective solutions;

  • Ability to create, analyze, and interpret financial information and scenarios;

  • Knowledge and understanding of state finance law as well as payment and procurement regulations;

  • Good communication skills; and

  • Ability to work independently and as part of a group.

PERSONAL AND PROFESSIONAL ATTRIBUTES

This person will possess personal and professional integrity, strong communication skills, and strong analytical and decision-making skills.

The individual must possess strong leadership and managerial skills, strong interpersonal skills, high energy level, and a positive outlook.

This person must believe in strong customer service and always act with professionalism and responsiveness.

The individual who will succeed in this role can best be described as:

  • motivated; you thrive in feeling accomplished without gloating or getting an ego;

  • a stickler for accuracy; your attention to detail is critical for success and the success of the Agency mission;

  • a believer in customer service; you understand that even difficult conversations should end with a smile and/or pleasantries and that responsiveness is a key component of great customer service;

  • consistent across many communication mediums; whether it be over the phone, text or email, you provide superior support for whomever needs it;

  • a tech enthusiast; you recognize that technology can improve processes and love to learn how technology can improve existing processes;

  • a team player; no matter your peers’ education or experience, you treat them as your equal;

  • patient; you welcome differences and you understand that sometimes you are limited in what you can improve upon or change but you continue to look for opportunities to improve existing processes; and,

  • a believer; that our clients and staff are why we come to work every day and that nearly anything can be accomplished with dedication, patience and hard work.

RESPONSIBILITIES

Responsibilities and duties include, but are not limited to:

  • Managing the day-to-day activities of the Accounting Unit;

  • Managing all agency encumbrances/commitments within MMARS;

  • Managing all vendor creation and vendor management documents (vendor set-ups and vendor-modifications) and ensuring they are processed timely and accurately;

  • Managing the review and processing of Employee Reimbursements and ensuring that transactions follow agency policy and that reimbursements are processed timely and accurately;

  • Managing the processing of new, amended, and renewed contracts for the Agency and ensuring compliance with State Comptroller (CTR) and Agency contract management policies and procedures;

  • Managing the Agency federal grant process and sub-recipient compliance. This includes but is not limited to: governmental and non-governmental subrecipients; pre and post-award process, including risk assessment and contract preparation; billing; employee compensation documentation; allowable costs; indirect costs; contract extensions; quarterly, semi-annual and annual reporting; audits; and monitoring existing spending of federal grants to manage budget vs. actual spending;

  • Supporting the statewide Bar Advocate Programs through contract development, monitoring/development of annual budgets, and financial reporting of program spending, including acting as the Finance Department’s fiscal liaison to the Programs;

  • Assisting with the Accounting Unit records management requirements which includes electronic retention of all records;

  • Supporting ongoing department initiatives which include moving to a paperless office where possible, cross training, and standardized/routine reporting;

  • Developing standard and custom queries using the Commonwealth Information Warehouse (CIW) for reporting; and,

  • Other duties assigned.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the interim Director of Human Resources Management, Mark Conlon, at mconlon@publiccounsel.net

ID: 2021-2088

Post: careers: 11/24/2021

Post End Date: 12/15/2021

Salary: $88,920 - $104,468, commensuate with years of experience

External Company URL: www.publiccounsel.net

Street: 75 Federal Street

Telecommute: No

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