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Committee for Public Counsel Services Administrative Assistant I - Training Unit in Boston, Massachusetts

The CPCS Training Department is seeking an Administrative Assistant I to provide administrative, technical, and general support within the Training Department and primarily support for the Director and staff working in the Forensic Services and Racial Equity areas of the Training Department.

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of its clients by providing zealous advocacy, community-oriented defense, and excellent representation. In fulfilling its mission, CPCS is committed to fostering diversity at all levels of the agency. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. In striving always to achieve those goals, CPCS embraces diversity and inclusion as core values and is steadfast in our commitment to: (1) ensuring that CPCS management and staff members represent a broad range of human difference and experience; (2) providing a work climate that is respectful and that supports success; and (3) promoting the dignity and well-being of all staff members. CPCS's leadership is responsible for ensuring excellence, diversity, and inclusion. Our ability to achieve these goals depends on the efforts of all of us.

AGENCY OVERVIEW

The Committee for Public Counsel Services (CPCS) is the state agency in Massachusetts responsible for providing legal services to indigent persons in criminal and civil matters in which the law requires the appointment of counsel for any person who cannot afford to retain counsel. The agency provides representation in criminal, delinquency, youth offender, child welfare, mental health, sexually dangerous person and sex offender registry cases, as well as appeals and post-conviction cases related to those matters.

CPCS is an equal opportunity employer.

POSITION OVERVIEW

The Committee for Public Counsel Services (CPCS) is the state agency in Massachusetts responsible for providing legal services to indigent persons in criminal and civil matters in which the law requires the appointment of counsel for any person who cannot afford to retain counsel. The agency provides representation in criminal, delinquency, youth offender, child welfare, mental health, sexually dangerous person and sex offender registry cases, as well as appeals and post-conviction cases related to those matters. CPCS is an equal opportunity employer.

The CPCS Training Department provides high quality training to all staff and private assigned counsel. The Training Department, led by the Training Chief, includes six-practice area Training Units - Criminal Defense, Children and Family Law, Forensic Services, Mental Health Litigation, Racial Equity, and Youth Advocacy. In addition to providing substantive and skills training to attorneys, the Training Department ensures that all other professional staff members are provided appropriate training in their areas of expertise.

The Training Department also plays a significant role in the provision of diversity, management, supervision, employment law, and other training to staff and private assigned counsel.

The Training Department is seeking an Administrative Assistant I in Boston, MA.

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

  • An Associate‚Äôs or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Interested candidates should submit a written statement of interest and a resume.

QUALIFICATIONS/SKILLS

  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint);

  • Excellent communication skills, both oral and written;

  • Strong organizational abilities;

  • Ability to maintain confidentiality and to exercise considerable judgment and discretion;

  • Previous administrative assistant, office manager or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling, filing);

  • Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high quality work;

  • Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred);

  • Ability to establish effective working relationships and to work as part of a team;

  • Good problem-solving skills;

  • Project management experience is preferred;

  • Strong research, writing and editorial skills;

  • Experience with Wordpress, editing video and audio files, and distance learning tools preferred;

  • Experience in database creation and management; and,

  • Experience working with budgets and grants.

RESPONSIBILITIES

The Administrative Assistant I will provide administrative, technical, and general support within the Training Department and primarily support the Directors and staff working in the Forensic Services and Racial Equity practice areas.

Specific responsibilities include, but are not limited to:

  • Coordinating staff and private counsel training programs and production of training materials;

  • Producing and disseminating written resources through weekly emails, bi-monthly newsletter, and websites;

  • Compiling evaluation data to ensure the work plan and departmental training goals are being met;

  • Communicating regularly with staff and private attorneys and staff social workers across Massachusetts;

  • Working with the other CPCS training department staff to support agency-wide conferences and other training programs;

  • Assisting in development of training budgets and maintenance of accounting records on spending;

  • Updating website as needed;

  • Compiling statistics and inputting data;

  • Supporting the Training Department as needed; and,

  • Other duties as assigned.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Director of Human Resources Management, Lisa Bacon, at lbacon@publiccounsel.net

ID: 2021-1976

Post: careers: 2/11/2021

Post End Date: 3/4/2021

Salary: $42,000 - $52,000, commensurate with years of experience

External Company URL: www.publiccounsel.net

Street: 100 Cambridge Street

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