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State of Massachusetts Administrative Assistant in Boston, Massachusetts

JOB TITLE: Administrative Assistant REPORTS TO: Unit Chief and Chief of Administrative Staff COMPENSATION: starting at $43,000 in annual salary; commensurate with experience PLEASE SUBMIT APPLICATION MATERIALS (RESUME AND COVER LETTER) TO SCDAOADMINHIRING@MASS.GOV. POSITION PROFILE: The Suffolk County District Attorney’s Office (SCDAO) seeks a motivated, organized, and detail-oriented individual dedicated to public service, committed to justice and fairness, and interested in criminal justice reform to provide administrative support to a team of Assistant District Attorneys, Victim Witness Advocates, investigators, and professional staff in the Suffolk County District Attorney’s Office. Location may vary based on unit or court assignment and include One Bulfinch Place, Divisions of the Boston Municipal Court, and the Chelsea District Court. /Per SCDAO’s vaccine mandate, as a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details on demonstrating compliance with this requirement will be provided to applicants selected for employment./ ESSENTIAL FUNCTIONS: * Provide administrative and office support to the Suffolk District Attorney’s Office and for an assigned court or unit, including but not limited to answering phones, copying documents, and managing internal and external mail flow. * Perform data entry in the case management system (DAMION). * Prepare subpoenas, organize cases, draft correspondences, and manage spreadsheets. * Provide professional and courteous greetings and assistance to Office visitors, guests, and employees. * Direct calls to appropriate staff or taking clear, concise telephone messages and forwarding to appropriate staff. * Support staff assigned to court duties: o Directly maintain and update case management database, including file creation, both physical and in DAMION, and data entry of disposition information in an accurate and timely manner. o Create and manage daily court list and file preparation for daily court business. o Prompt file retrieval from both open and disposed-of cases as needed. o Perform all duties related to case management as required by Assistant District Attorneys, Victim Assistance Advocates, and other administrative and support staff, including requests for reports and other case-related information, summonses and notifications, and disposition reports. * Positions may require lateral rotation to similar positions in different courts or units within the Office. * Work closely with colleagues, victim witness advocates, law enforcement, court personnel, the defense bar, criminal justice agencies, community partners, and the public to ensure successful, holistic approach to prosecution that balances the safety and well- being of the victims, defendants, and communities we serve. OTHER DUTIES: * Attend required training and other trainings relevant to Office functions. * Become familiar with and follow the provisions of the Office Personnel Policies, particularly with regard to confidentiality, sexual harassment, drug-free workplace, and the usage of information technology resources. * Exercise respectful and professional behavior and communication with the public, judicial, and law enforcement personnel and office staff. * Complete work assignments in a timely, accurate, and efficient manner. * Perform other duties as assigned. PHYSICAL DEMANDS:Ability to sit and stand for extended periods of time and lift up to 20lbs. TRAVEL:Minimal travel required, though administrative Assistants may occasionally be asked to travel from One Bulfinch Place to another court or agency in county to provide coverage or to deliver or pick up documents. EEO STATEMENT:The Suffolk County District Attorney’s Office is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. EDUCATION AND EXPERIENCE: Required: * Strong written and verbal communication skills. * Excellent organizational skills with strong attention to detail. * Ability and willingness to assist in other courts or units that are shorthanded. * Ability to update the case management system both accurately and in a timely fashion. * Ability to assess and address issues in a timely fashion. * Ability to multi-task and prioritize responsibilities in a fast-paced environment. * Ability to work independently and be part of a team. * Strong computer skills; must be proficient with Microsoft Office Suite. * Strong interpersonal skills. * Strong personal character and ability to handle sensitive and confidential information. Preferred: * Bachelor’s degree. * Customer service experience. * Fluency or Conversational Abilities in Spanish, Haitian Creole, Cantonese or Mandarin * Chinese, Portuguese, or Cape Verdean Creole. * Experience working in a professional office environment. * Working knowledge of the criminal justice system and interest in public service. Job: Administrative Services* *Organization: Suffolk DA *Title: *Administrative Assistant Location: Massachusetts-Boston-1 Bulfinch Place Requisition ID: 23000DS7