Massachusetts Veterans Jobs

The Section of Hematology and Medical Oncology at Boston University and Boston Medical Center is seeking an Administrative Coordinator 2. The position will provide direct administrative support to clinical faculty in the section. The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population.

Specific duties include:

• Responsible for scheduling meetings for individuals supported, including conference room scheduling.

• Manages and maintains multiple Outlook calendars.

• Prepares excel spreadsheets, presentations - Processes reimbursements, travel and expense reports and purchase orders.

• Submits work orders for maintenance/housekeeping related requests.

• Answers and triages department telephones and routes calls to department personnel and/or takes messages.

• Courteously and professionally represents the Section when greeting outside faculty and visitors.

• Assists with new faculty recruitment, onboarding, credentialing, licensing, academic appointments and promotions and other personnel related items.

• Assists with the coordination of the academic appointments and promotions process for clinical faculty.

• Manages onboarding and prepares the credentialing applications for processing and administer license renewals, malpractice insurance and re-credentialing applications for assigned clinicians within the Section.

• Monitors and maintains inventory of office supplies and equipment. Makes office purchases as needed, evaluates, develops and revises administrative office systems in order to improve office productivity and cost effectiveness.

• May be responsible for other duties in support of the section.

Required Skills

Associate's degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience. Candidates with a Bachelors degree must have at least 1 year of administrative or office experience. -Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

• Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.

• Ability to work independently and exercise independent judgment.

• Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.

• Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.

• Strong problem-solving skills.

• Proven ability to maintain strict confidentiality of all personal/health sensitive information.

  Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement (https://www.bu.edu/hr/hr-covid-19-resources/vaccine-required-for-faculty-and-staff/) within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions (https://www.bu.edu/hr/hr-covid-19-resources/upload-your-covid-vaccination-documentation/) ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources (https://www.bu.edu/buohc/covid-19/) site.

  We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor .

Required Experience