Job Information
Boston University ADMINISTRATIVE COORDINATOR, Wheelock College of Education and Human Development, Teaching and Learning in BOSTON, Massachusetts
Boston University’s Wheelock College of Education and Human Development is dedicated to transforming the systems that impact learning and human development for a thriving, sustainable, and just future in Boston and beyond. At BU Wheelock, our core values include diversity & belonging, advocacy & agency, integrity, humility, innovation & transformation, curiosity & inquiry, and sustainability. Visit https://www.bu.edu/wheelock/about/ to learn more about Wheelock College.
Wheelock College is a part of Boston University, a comprehensive research university, and a community unlike any other. To learn more about what makes Boston University unique, visit https://www.bu.edu/about/dna/.
The Teaching and Learning Department at the Boston University Wheelock College of Education and Human Development seeks a dynamic, driven, and detail-oriented administrative coordinator to support the day-to-day operations. The Administrative Coordinator performs a wide variety of administrative and support tasks for the Department Chair, faculty, and graduate students at the Boston University Wheelock College of Education and Human Development.
Position FTE:
100%
Essential Functions:
Operations Management (40%):
Manage department supplies, promotional materials, and vendor relationships
Track spending and maintain budget/grant trackers
Organize and update Faculty Resource Guide and Share Drive
Manage department listserv and correspondence
Draft communications and resolve workflow issues
Assist the Department Chair with students’ course evaluations and faculty workload processes
Coordinate conference registrations and travel for graduate students and guests.
Meeting & Events Coordination (30%):
Support coordinating logistics (securing spaces, managing RSVPs, day of technology needs, etc) for faculty planning events and conferences sponsored by the T & L department and/or BU Wheelock.
Process internal service request forms to include catering, facilities, AV services, parking, office supplies, and other logistics.
Coordinate disbursements for guest speakers (honorariums) and for one time or independent contractors.
Track and manage event budgets, ensuring that expenses are within limits and properly documented.
Preparing and distributing agendas and meeting materials
Support Department Chair and faculty with new faculty searches (10%):
Support department faculty searches by helping to prepare and distribute job advertisements through appropriate channels, such as academic job boards, professional organizations, and university websites.
Set up and manage application tracking systems to receive, process, and organize faculty candidate applications.
Special Projects (20%)
In case of a special event (a conference, an accreditation visit, etc.) offer administrative support.
Support college-wide functions as needed.
Required Skills
Minimum Qualifications:
Associate’s degree or equivalent professional experience (equivalent professional experience is defined as two years full-time experience).
At least one year of prior full-time experience in higher education administration or a similar field.
Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint, or Access and other web-based applications. May produce complex documents, perform analysis, and maintain databases.
Work Modality:
· Hybrid (3 days in person and 2 days remotely). This position has a dedicated office space at 2 Silber Way, Boston, United States.
Confidential Data:
All information (written, verbal, electronic, etc.) that an employee encounters while working at Boston University is considered confidential. Employees must adhere to university and departmental policies, guidelines, and procedures and all applicable laws and regulations at all times.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click here (http://www.bu.edu/hr/forms-documents/application-for-clerical-or-technical-promotion-or-transfer/) to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page.
Required Experience