Job Information
Boston University ADMINISTRATIVE SPECIALIST, Center for Antiracist Research in BOSTON, Massachusetts
ADMINISTRATIVE SPECIALIST RESPONSIBILITIES:
Reporting to the Chief of Staff, the Administrative Specialist will lead the creation and management of an effective workflow to support the critical work of the Director’s office.
Scheduling (35%)
Ensure that the Director’s daily schedule is organized, and that the Director has all the necessary materials for meetings and activities.
Plan, prioritize, schedule and sometimes attend the Director’s meetings and events.
Social Media (20%)
Research and write social media captions that reflect the Director’s voice.
Be a thought partner with fellow members in brainstorming and executing a robust social media plan.
Support and Projects (30%)
Coordinate special projects as assigned by the Chief of Staff
Supply financial support by reviewing, processing, and approving travel, Center-related, and research-related expenses.
Provide thoughts and feedback to the Chief of Staff and Director of the myriad of things produced, activities engaged in, and strategic partnership being nurtured.
Documentation (15%)
Provide support to the Chief of Staff, (including organizing and convening project team members, drafting memos, maintaining notes and related documents, and editing drafts)
Provide written responses, summaries, and analyses of documents and/or relevant issues.
Take meeting notes and share next steps with collaborators as needed.
Write appropriate captions for social media posts that reflect the Director’s voice and priorities.
Review or prepare speeches, special messages, talking points and other presentations related to the Director's agenda.
Required Skills
Bachelor's degree with 1-3 years of related experience.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor .
Required Experience