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Beth Israel Deaconess Medical Center Clinical Trials Specialist in Boston, Massachusetts

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Clinical Trials Specialist

Department Description:Research-Clinical Trials Rheumatology (Tsokos)

Job Location:Boston, MA

Req ID:39911BR

Job Summary:The Clinical Trials Specialist is responsible for implementing; managing; and overseeing the recruiting, screening and enrolling of subjects for participation in multiple clinical trials to ensure compliance with federal, state and institutional guidelines. Financial responsibilities include preparing budgets, overseeing the grant application process and monitoring expenses for all protocols. Additional duties include overseeing the progress of protocols and planning and prioritizing the work of the Clinical Research Staff.

Prior IRB and Phlebotomy experience preferred.

Department Specific Job Responsibilities:

  • Ensure schedules follow-up, and completion of research protocols progress as planned.

  • Interacts and collaborates with sponsors, performance sites, local IRB, Office of Sponsored Research, or Clinical Trials Office to address operational/logistical issues as needed in order to assure successful conduct of clinical trials

  • Attends and assist in the preparation of DSMB and investigator meetings

  • Assists Principal Investigators with management of study activities, including assisting in the coordination of conference calls, preparation of a quarterly newsletter, and interface with data management team and performance sites

  • Enrolls subjects onto clinical trials or oversee enrollment process

Participates or oversees follow-up assessments of study participants

Essential Responsibilities:

  • Partners with Principal Investigator (PI) to hire, train and coach Clinical Research Staff. Provides feedback to PI regarding annual performance evaluations of staff. Ensures that schedules, follow-up and completion of research protocols progresses as planned. Works with staff to resolve day-to-day problems.

  • Implements process of protocol for various clinical trials; coordinates sponsor conducted initiated visit(s); assists in the execution of new IRB applications and processes annual reviews for the IRB committee with regard to consents.

  • Collaborates with PI and/or Research Nurse in submission of protocols, amendments, notices, suspensions and terminations to the IRB for review and approval. Attends IRB meetings as required and addresses any IRB questions regarding the protocols or consent forms.

  • Assesses potential patients' eligibility for inclusion in a particular protocol based on contracts with physicians and nurses and knowledge of the protocol. Checks all eligibility or ineligibility criteria with the patients' medical record. Verifies information with Research Nurse and/or PI. Enrolls patients onto clinical trials or oversees enrollment process.

  • Discusses and obtains informed consent with patients. Revises protocol consent form to comply with federal, state and IRB guidelines. Interacts with patients prior to entering the study and throughout the entire treatment. Monitors the occurrence of adverse events and reports them according to the guidelines of the FDA, sponsoring drug accompany (if applicable) and the IRB.

Required Qualifications:

  • Bachelor's degree required.

  • 3-5 years related work experience required.

  • Experience in a medical setting or clinical research

  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

  • Prior grant management experience.

  • Academic degree in a scientific discipline.

  • Ability to converse and comprehend in a foreign language would be strongly preferred.


  • Decision Making:Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.

  • Problem Solving:Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.

  • Independence of Action:Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.

  • Written Communications:Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

  • Oral Communications:Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

  • Knowledge:Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

  • Team Work:Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization.

  • Customer Service:Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus