Alexion Pharmaceuticals Co-Op, Strategy, Portfolio & Project Management in Boston, Massachusetts
The Program Coordinator Intern supports SPPM leads and/or PMs in both program and strategic initiatives management and execution. Works closely with respective teams, providing technical/administrative PM support through scheduling meetings / sessions, delivering on meeting minutes and follow up on action items and assists in up to date maintenance of project schedules and creation of guidance material or reports in addition to ensuring actions are completed and critical issues identified and escalated for resolution. The administration work includes analytical and specialized program/initiative administrative support to assist staff with complex tasks and advanced administrative duties including collection and preparation of information and key data for use in discussions/presentations. Coordinates activities between functions/departments and outside parties. Contacts and works with company personnel at all organizational levels to get meetings scheduled, gather information, prepare presentations/reports, maintain program timelines and drive documentation on Sharepoint.
Program Coordination & Support - 60%
Provide assistance on program / initiative deliverables including MS project, Milestone Pro, Visio, PowerPoint, meeting and event coordination
Assist SPPM staff in planning meetings, taking & distributing minutes and following up on action items and deliverables as required
Review program/initiative status and prepares status reports
In alignment with SPPM staff, provides solutions to routine program questions and issues related to program milestones and deliverables ensuring that programs remain on schedule while meeting quality expectations and client-satisfaction goals
Support SPPM staff with: Monthly reporting requirements, calendaring, program timelines, action item follow-up, etc.
Collects and prepare information for use in discussions/meetings
Work with the SharePoint Team Site ensuring site is up to date and accurately categorized and monitored
Reviews and draft answers for program questions and inquiries on own initiative and determine within established guidelines what action is required. Proactively aligns draft response with SPPM staff.
Assist Head of SPPM with assignments as identified
Coordinates activities within SPPM and between SPPM and other functions
Administrative Support - 20%
Provide a range of administrative duties supporting SPPM staff including but not limited to:
Meeting agendas, presentations, reports and follows up on action items
Take and maintain minutes for meetings as required
Proactively manages meeting calendars/schedules
Drive contracting process for SPPM in Alexion (ensure POs are well executed)
SPPM Support - 20%
Active participations in the SPPM team, strategic initiatives team and PM forums to deliver SPPM initiatives and build a center of program and project management excellence (per assignment)
In collaboration with the SPPM team, facilitate and coordinate brain storming sessions to increase SPPM maturity
Establish guidance documents and maintain Sharepoint site to educate organization on Alexion’s Product to Patient Model.
Liaise and coordinate with other Interns and Project Coordinators to ensure optimal interaction with other staff/departments
Education & Experience
Education / experience in Project Management
Experience in meeting planning, project support and event coordination is desired
Experience working within a high paced fluid environment is desired
Experience with contracting/PO management is desired
Bachelor’s Degree preferred
Key Skills, Abilities, and Competencies
Attention to detail and customer service skills are required
Conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition
Working knowledge of MS Office Suite especially Outlook, Word, Excel, MS Project and PowerPoint
Must be able to interact and communicate professionally with individuals at all levels of the organization
Consistently demonstrates respect for people and relates to people in an open, professional, and encouraging manner
Must be able to work in a fast paced environment with demonstrated ability to handle multiple competing priorities, tasks and demands
Excellent written and oral communication skills
Works independently, takes initiative and completes tasks to deadlines as required
Time management, planning and organizational skills are required
Provides quality information & objective perspectives during meetings & maintains accurate records of discussion points
Must be able to exercise judgment, tact and diplomacy on behalf of the SPPM team when dealing with different levels of management..
Availability outside of office hours required as needed through email, phone, etc.
Some opportunities happen only once in a lifetime - like a job where you have the extraordinary opportunity to change lives. At Alexion, such opportunities arise through our unwavering mission to serve patients and families affected by rare diseases. These patients are our guiding star, and we act with integrity, urgency, and discipline because we know their lives are at stake.
Alexion is a global biopharmaceutical company focused on serving patients and families affected by rare diseases and devastating conditions through the discovery, development and commercialization of life-changing medicines. As a leader in rare diseases for more than 25 years, Alexion has developed and commercializes two approved complement inhibitors to treat patients with paroxysmal nocturnal hemoglobinuria (PNH) and atypical hemolytic uremic syndrome (aHUS), as well as the first and only approved complement inhibitor to treat anti-acetylcholine receptor (AchR) antibody-positive generalized myasthenia gravis (gMG) and neuromyelitis optica spectrum disorder (NMOSD). Alexion also has two highly innovative enzyme replacement therapies for patients with life-threatening and ultra-rare metabolic disorders, hypophosphatasia (HPP) and lysosomal acid lipase deficiency (LAL-D) as well as the first and only approved Factor Xa inhibitor reversal agent. In addition, the company is developing several mid-to-late-stage therapies, including a copper-binding agent for Wilson disease, an anti-neonatal Fc receptor (FcRn) antibody for rare Immunoglobulin G (IgG)-mediated diseases and an oral Factor D inhibitor as well as several early-stage therapies, including one for light chain (AL) amyloidosis, a second oral Factor D inhibitor and a third complement inhibitor. Alexion focuses its research efforts on novel molecules and targets in the complement cascade and its development efforts on the core therapeutic areas of hematology, nephrology, neurology, metabolic disorders and cardiology. Headquartered in Boston, Massachusetts, Alexion has offices around the globe and serves patients in more than 50 countries. Further information about Alexion can be found at: www.alexion.com.
As a leading employer in our industry, Alexion is proud to offer a highly competitive package of base and incentive compensation as well as a comprehensive benefits program designed to support the health, wellness and financial security of our employees and their families. Benefits include group medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more.