Job Information
Pine Street Inn Contract Billing and Accounting Manager in Boston, Massachusetts
Contract Billing and Accounting Manager
Department: Finance
Office: 1736 Washington St
Location: Boston, MA
Position Type: Administrative
Hours/Shift: Morning - First Shift
Employee Type:: Regular Full-time
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SCHEDULE: Monday - Friday, 8:30 a.m. - 5:00 p.m. (Hybrid)
Pays $47.50 per hour DOE
LOCATION: 1736 Washington Street, Boston, MA 02118
JOB DESCRIPTION:
SUMMARY OF THE POSITION:
The Contract Billing Accounting Manager (CBAM) works with the Director of Contract Accounting and Compliance (DCAC), the Contract Billing and Reporting Manager (CBRM) and the Controller to complete and submit monthly contract billings and managed housing financial statements. The CBAM must be deadline driven and thorough and complete in work responsibilities. The CBAM assists the DCAC and CBRM to produce all related contract and managed housing budgets, reports and forms to comply with contractual compliance terms. The CBAM s organized, a fast learner, enjoys a rapid pace working environment, motivated to improve how his/her work responsibilities are performed, reliable and a good communicator. The CBAM will be called upon at times to take on new projects and responsibilities as time and schedule availability permits.
REQUIREMENTS:
QUALIFICATIONS:
EDUCATION/TRAINING:
REQUIRED:
Bachelor-s Degree
PREFERRED:
Bachelor-s Degree in Accounting or Finance
KNOWLEDGE/EXPERIENCE:
REQUIRED:
Minimum of five years general ledger accounting and contract billing experience.
Experience with general ledger accounting software.
Experience in grants management, contract budgeting and compliance.
Proficient in Microsoft Excel - pivot table, v-lookup etc.
Audit experience, accounting and problem-solving skills
Excellent communication skills to interact with many departments internally
PREFERRED:
Prior experience in monitoring and billing government contracts with the State of Massachusetts
Experience with medical billing and monitoring
Experience with Uniform Financial Reporting (UFR)
Experience with Abila MIP accounting software
Experience with Affordable Housing property accounting and compliance
Experience using the Commonwealth of Massachusetts and City of Boston contract billing forms, including use of Virtual Gateway on-line billing process
Experienced in use of the on-line EIM portal for state contract billing
Accounting or audit experience in a non-profit environment and social service industry
Experience with the not-for-profit social services industry
PHYSICAL ABILITIES/SKILLS:
REQUIRED:
Ability to physically access many different offices and programs
Heavy use of computer
Ability to sit for long periods of time using a computer
Ability to communicate in person, by telephone or by computer
MENTAL ABILITIES/SKILLS:
REQUIRED:
Must be able to juggle deadline oriented tasks along with on-going projects.
Accounting and analytical skills
Problem-solving and critical thinking skills
Ability to effectively communicate financial information to non-financial managers.
Ability to assemble and analyze detailed data and summarize into schedules
Excellent writing and strong organizational skills
Detail oriented and well organized
Ability to work independently with minimum supervision
Ability to manage multiple responsibilities at the same time and meet deadlines
Ability to comprehend laws, regulations and rules pertaining to public funding sources
Strong computer/spreadsheet skills with ability to use Excel proficiently
CORE COMPETENCIES
Analytic Thinking: Analyzes and synthesizes information to understand issues, identify options, and support sound decision making. Demonstrates curiosity. Gets more complete and accurate information by checking multiple sources. Applies broad analysis. Integrates information from diverse sources, often involving large amounts of information. Thinks several steps ahead in deciding on best course of action.
Attention to Detai l: Works in a conscientious, consistent and thorough manner. Demonstrates concern for thoroughness and accuracy. Reviews work documentation for accuracy and thoroughness. Follows up to ensure tasks are completed and commitments are met by others. Verifies that work has been done according to procedures and standards.
Project Management : Manages well-defined projects. Assumes personal responsibility for specific components of larger projects. Takes personal responsibility for small, straightforward projects, involving coordination with others. Understands the importance of reporting quality information on the project.
Problem Solving : Identifies and solves problems. Identifies alternate solutions, considering applicable precedents. Identifies optimal solutions based on weighing the advantages and disadvantages of alternative approaches. After implementation, evaluates the effectiveness and efficiency of solutions.
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
Perform accounting and billing for organization wide contracts including government and medical contracts .
Manage PSI accounts with medical billing staff and periodic process to review billing issues, including analyzing receivables, common reasons for rejected claims, billing success rate and approval of claim write-offs.
Perform ongoing monitoring and maintenance of government contracts, including:
Support and communicate with Vice Presidents and Program Directors on contract issues
Process mid-year contract line items pending amendments
Ensure contracts are properly spent down by end of contract year
Complete required forms and budgets to renew contracts
Reconcile monthly revenue and receivables between billing and GL for completeness
Communicate with Medical Billing Staff on a regular basis
Complete annual compliance filings including Annual Progress Reports (APRs) and Site Visits
Prepare periodic reports on contract performance status for DCAC, Controller, CFO, Chief Program Officer, Program Vice Presidents and Program Directors
Partner with Senior Staff Accountant to follow-up and confirm the receipt of contract billing receivables, process journal entries to various projects if needed.
Partner with Payroll Administrator to ensure that labor allocations are complete and accurate for employees billed or used as Match on Cost Reimbursement contracts
Maintain Contract Listing by Agency Report, Contract Billing folder with CBM and DCAC, and shared Contract folders for Vice President-s and Director-s use
Assist DCAC perform ongoing monitoring and maintenance of managed housing contracts and annual housing debt covenant compliance
Participate in completing annual contract-related work papers and reports for the Inn-s annual independent financial audit, including Statement of Federal Expenditures and Awards (SEFA) and Uniform Financial Report (UFR)
Maintain working knowledge of Paylocity payroll system to create and generate contract billing payroll-related reports
Other duties as needed by the finance department
INTERNAL CANDIDATES IF INTERESTED IN APPLYING FOR THIS POSITION, PLEASE SUBMIT A PROMOTION/TRANSFER APPLICATION TO THE HUMAN RESOURCES DEPARTMENT WITHIN 10 DAYS OF POSTING.
Pine Street Inn is an Equal Opportunity/Affirmative Action Employer.
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