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State of Massachusetts Contract Specialist in Boston, Massachusetts

The DPH Purchase of Service Office (POS) is seeking candidates who are motivated, well-organized and collaborative—who thrive in a collaborative and fast-paced environment. The Office of the Chief Financial Officer (CFO) and Finance serves 14 Bureaus/Offices that support the Department of Public Health (DPH) mission throughout the Commonwealth of Massachusetts. The DPH regulates, licenses and provides oversight of a wide range of healthcare-related professions and services. Additionally, the department focuses on preventing disease and promoting wellness and health equity for all people. We are the health information resource for residents, providers, researchers, and stakeholder’s government. The CFO Purchase of Services Unit is seeking a dedicated Purchasing Specialist who desires a rewarding career. Our ideal candidate will be highly organized, with great attention to detail, work well under pressure, and enjoy multitasking in the challenge of a busy office. The Purchasing Specialist is an essential position for POS and the Department as a whole. This position is responsible for reviewing and processing contracts focusing on health and human service contracts for clients, and commodity purchases within designated programs to assure conformity to Operational Services Division (OSD), Office of State Comptroller (CTR) and Executive Office of Health and Human Services (EOHHS) fiscal rules and regulations. _Duties and Responsibilities (these are a general summary and not all inclusive):_ * Issue technical assistance to program staff and provider/vendor representatives. * Serve as a liaison to assigned programs and answer questions. * Provide one on one support and deliver trainings as needed. * Assigning and meeting deadlines. * Ensure submitted materials and information are accurate and in compliance with state purchasing. * Assess accuracy of content and monitor provider/vendor compliance in Information Systems. _Required Qualifications:_ * Able to multitask and skilled in coordinating numerous projects simultaneously to successful completion. * Proficiency with technology, including a computer to conduct research, manage databases, utilize application software programs, and produce written documents, reports and analysis. Programs include but are not limited to: Purchase of Service Tracking System (PTS), Enterprise Invoice Management (EIM), COMMBUYS, and MA Management Accounting and Reporting System (MMARS). _Preferred Qualifications:_ * Capability to assess project needs, prioritize, delegate and adjust work assignments to meet evolving situations, emergencies and program demands. * Excellent administrative and organizational skills, including maintaining accurate records and exceptional time management skills. * Strong customer service, problem-solving and communication skills. * Willingness to be pro-active, listen, be supportive and find helpful solutions for a diverse group of internal and external stakeholders. * Seek out and establish rapport with others and maintain harmonious working relationships. * Experience working independently and within a team-oriented, collaborative environment. * Commitment to equity, diversity, cultural competence and cultural humility. *About the Department of Public Health:* The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities. DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. More information can be found at:* MA Department of Public Health *_Pre-Hire Process:_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2 First consideration will be given to those applicants that apply within the first 14 days. Minimum Entrance Requirements: Applicants must have (A) at least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or (B) any equivalent combination of the required experience and substitutions below. Incumbents may be required to have a current and valid motor vehicle driver’s license at a class level specific to assignment. Substitutions: I. A Bachelor’s degree with a major in business management, finance or a related field may substitute for two (2) years of the required experience. II. A Master’s degree or higher with a major in business management, finance or a related field may substituted the required experience. *Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! COVID Vaccine: As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Public Health *Title: *Contract Specialist Location: Massachusetts-Boston-250 Washington Street Requisition ID: 230006F2