Massachusetts Veterans Jobs

MassHire JobQuest Logo

Job Information

Clinton Health Access Initiative Contracts Coordinator in Boston, Massachusetts

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

The Contracts department is part of the CHAI global Finance team. CHAI's Finance team is based out of the CHAI Boston office and provides operational support to programmatic teams working across Africa, Asia and North America.

The Contracts Coordinator provides administrative, legal, and compliance-related support to the Contracts department in its partnership with CHAI teams. The Coordinator’s daily tasks in supporting the Contracts department include processing documents in electronic and hard copy, regularly updating the department’s Microsoft Access database and the Finance team’s finance system, supporting department compliance projects and other miscellaneous tasks. The Coordinator will interpret and interact with the many different documents (including contracts, grant agreements, MOUs, leases, and others) which are foundational to the daily operations of running an international non-profit organization.

Document Processing (70%)

  • Process and track all CHAI agreements in the department’s electronic files and via the Contracts department’s Access database and Finance system

  • Support the signature process for agreements signed by CHAI leadership and assist in ensuring original documents are filed and shipped to CHAI partners and teams, as needed

  • Maintain department’s filing systems

  • Respond to ad-hoc information and documentation requests

  • Support the department’s annual audit of all organizational contracts in support of global Accounting audit

Technology and Compliance Projects (20%)

  • Maintain organization’s terror watchlist software and support relationship with the vendor

  • Conduct trainings for CHAI employees tasked with conducting terror checks and create relevant training materials

  • Support department’s roll out of electronic signing platform for contracts

Team Coordination (5%)

  • Coordinate, with direction from Finance Director, the maintenance of department expenditures, related invoicing and interactions with CHAI Finance

  • Maintain agenda for all departmental meetings

Other (5%)

  • Conduct ad-hoc projects including the generation of reports for program teams and other Boston-based operations departments

  • Bachelor's Degree or equivalent; or Secondary school or equivalent plus 3 years work experience; or equivalent total work experience

  • Minimum of one year relevant professional experience

  • Impeccable command of English grammar and usage, in both written and oral communications

  • Demonstrated mastery of Microsoft Office, with emphasis on Microsoft Word, Excel, and Outlook. Prior experience with Microsoft Access and/or financial systems preferred

  • Experience and comfort with financial calculations and budgets preferred

  • Exhibits strong independent judgement

  • Highly organized, focused, and detail-oriented

  • Highly motivated and capable of working independently as well as within a team setting

  • Ability to take direction from different individuals within a team

  • Ability to work under tight deadlines with shifting priorities in a challenging, international organization

  • Sensitive to working with confidential individual and/or organizational information

  • Confidence coordinating and supporting tasks and small projects

  • Demonstrated sensitivity to working with individuals from different cultures and mores

#jobreference1 #region1

Description of additional job locations (City, Country): Preference for program country, pending leadership approval.

External Company URL: http://www.clintonhealthaccess.org/

Street: 383 Dorchester Ave

Telecommute (Remote eligible): Yes

DirectEmployers