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Boston University DATA INTEGRITY COORDINATOR, Development & Alumni Relations, Gift Accounting, Advancement Services in BOSTON, Massachusetts

Our Mission

We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice. To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Where it’s not just about a job, but a career and a community.

Now, our Advancement Services team is looking for a Data Integrity Coordinator who will be responsible for the accurate and timely processing of all gifts received by the University, including gifts made by check, credit cards, payroll deductions, pledge commitments, employer matching gifts, stock transfers, gifts-in-kind and planned gifts.

Advancement Services at Boston University

The mission of the Advancement Services department is to provide a high-quality information infrastructure, responsive data services, impactful data analysis and streamlined reporting to support increased participation, engagement, and fundraising income for the University.

Partnering with Development and Alumni Relation colleagues and key campus partners, Advancement Services provides resources and solutions that incorporate accountability, flexibility, and confidentiality as we work to continuously improve systems, procedures, and analytics to support divisional and university goals.

Data Integrity Coordinator

This position involves researching and analyzing gifts to ensure appropriate donor credit and proper fund designation, as well as identifying discrepancies and adjusting records as deemed necessary. This position generates tax receipts daily and annually, in accordance with applicable regulations. The Data Analyst is also responsible for reconciling gifts recorded in the CRM with deposits in coordination with the Cashier’s office, updating donor records based on supporting gift documentation and transforming data received through data loads from various on campus.

In addition, this position is also responsible for preparing pledges and recurring gifts for data integration, producing, and reviewing gift receipts, communicating with university departments, such as payroll, annual giving and other third-party vendor services, and maintaining data on constituent contact preferences, alumni activities, foreign gifts, and various other data points to ensure successful engagement, participation and fundraising outcomes.

Essential Functions

Gift Accounting

  • Provide timely and accurate gift processing. Handle complex donations including stocks, wire transfers, planned gifts, Donor Advised Fund gifts, matching gifts and other transaction types as needed.

  • Maintain comprehensive electronic gift back up in an organized and accessible manner.

  • Scan checks to deposit directly to the bank; prepare cash and foreign check deposits for the bank and process related batches, produce and send gift receipts.

  • Complete integrity projects as assigned (correcting recognition credits, standardizing attribute fields, pledge application/adjustments, updating appeal codes).

    Records and Database Management

  • Maintain biographical information, research various sources to ensure the accuracy of data and similar projects as assigned. Ensure biographical information for donors is complete and accurate.

  • Ensure data integrity through monitoring, implementation and streamlining of effective procedures; assist in identifying and troubleshooting data integration issues.

  • Assist in identifying data discrepancies and complete data integrity projects by transforming and enhancing data (correcting or removing unneeded information, standardizing fields such as salutations or street names, renaming, moving, and combining columns to ensure usability).

  • Participate in special short-term or long-term database projects as necessary.

    Advancement and Donor Relations Services

  • Contact donors as needed regarding gift related errors, including declined credit cards, incomplete checks and unspecified designations.

  • Research giving history as needed and respond to gift and data inquiries from colleagues.

  • Produce and send tribute notifications.

    Advancement Services

  • Serve as a key member of the larger Advancement Services team.

  • Cross-train with other gift and records colleagues to provide back-up and training support as needed.

  • Collaborate in the development, documentation and maintenance of processes and procedures.

  • Assist with training and supervising student support positions as needed.

  • In coordination with the director, assist in implementation and integration of new systems.

Required Skills


  • Bachelor’s degree preferred

  • 1-3 three years of relevant experience

  • Database management experience

  • Ability to prioritize workloads as needed to meet deadlines

  • Ability to handle confidential information responsibly

  • Strong knowledge of Microsoft products

    But that’s not all we’re looking for; we want someone who embodies our values:

  • Teamwork, transparency, and mutual respect , because we value every member’s contributions and know that leadership can come from anywhere.

  • Diversity, equity, inclusion , and a commitment to ensuring that each of us knows we belong here.

  • Integrity in how we work and how we treat one another.

  • Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.

  • Continuous growth and improvement , both as individuals and as a team.

  • Joy and shared appreciation for working hard toward goals that matter.

    If this resonates with you and you want to help us in our ambitious next campaign—and maybe do some of your best work as an advancement professional— we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills and the defined qualifications, we still want to hear from you and welcome your application as well.

    To learn more about Development & Alumni Relations at Boston University, and other job opportunities, please stop by the DAR Talent website: .

    If you require a reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-358-1796.

    We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

    CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click  here (  to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page.

Required Experience