Massachusetts Veterans Jobs

Description

Executive Assistant - Boston, MA - Hybrid - $38.46 - 43.27hr

This Robert Half client is a growing consulting firm looking to add a permanent full time Executive Assistant to their team. The primary responsibility of the administrative assistant is enhancing the division leader’s effectiveness by performing a diverse set of administrative functions at an elevated and exceptional level. Additionally, the administrative assistant must be adept in helping drive completion of key deliverables and possess excellent ownership and follow-through skills on special projects. The administrative assistant must be proficient at tasks such as active calendar management, complex and detailed travel plans, and timely and accurate expense report processing for principals and executives. The administrative assistant may also support administrative processes for an assigned consulting division or service area, including tasks such as scheduling and coordinating division and service area management meetings and educational sessions. The administrative assistant will provide support for up to eight leaders depending on the division or service area support and/or small office management responsibilities.

Responsibilities:

• Manage active calendars for up to eight leaders, ensuring efficient scheduling and coordination of meetings and educational sessions.

• Arrange complex and detailed travel plans for principals and executives, ensuring all arrangements are made accurately and efficiently.

• Process expense reports in a timely and accurate manner for principals and executives.

• Assist with administrative processes for assigned consulting divisions or service areas.

• Maintain a high level of proficiency in tasks such as scheduling, coordinating division, and service area management meetings.

• Provide administrative assistance for up to eight leaders depending on the division or service area support.

• Oversee office management responsibilities, ensuring the smooth operation of the workplace.

• Coordinate events and meetings, ensuring all logistics are handled efficiently.

• Maintain office supplies and order new supplies as needed.

• Ensure compliance with company policies and procedures in all administrative tasks

Requirements • Minimum of 5 years of experience in an Executive Assistant role or similar position

• Proficient in Calendar Management and scheduling business appointments

• Experience in Arranging Travel and Book Travel Arrangements for executives

• Strong Administrative Assistance and Administrative skills

• Ability to Coordinate Meetings, including planning, scheduling, and logistics

• Demonstrated experience in Complete Expense Reports and financial management

• Knowledge in Order Office Supplies and Maintain Office Supplies effectively

• Experience in Event Coordination and planning

• Understanding of Compliance regulations and procedures in the corporate environment

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .