MassMutual Financial Group Executive Liaison in Boston, Massachusetts
Since 1851, MassMutual’s commitment has always been to help people protect their families, support their communities, and help one another. This is why we want to inspire people to Live Mutual. We at MassMutual value diversity and inclusion. We’re people helping people.
A career with us means you will work alongside exceptional people and be empowered to reach your professional and personal goals. Our employees are the foundation of what makes MassMutual a strong, stable and ethical business. We seek and value unique and varied perspectives and experiences because we believe we are stronger when all voices are heard. We invite you to bring your bright, innovative ideas to MassMutual as we continue to help millions of Americans rely on each other.
Together, we’re stronger.
MassMutual’s Corporate Finance - Controllers Organization group is seeking an exceptional, highly motivated and self-directed executive assistant in its Boston office location (occasional travel to Springfield may be required). This is an opportunity to join a growing and high performing team with diverse backgrounds in an open work environment.
This highest level administrative assistant provides a full range of administrative support for the Chief Accounting Officer and the Controller’s team in Boston. Typically exposed to highly confidential information and involved in coordinating and producing sensitive reports and analyses. Handles budget, invoicing, staffing, and new hire onboarding, as well as preparation and creation of various presentations. Heavily involved in the strategic initiatives, mission and vision of the department. Plan and coordinate department meetings, Audit Committee and Quarterly Management meetings. Coordinate high-level conferences, meeting and travel arrangements. Coordinate calendars and acts as a liaison with the external audit team as well as closely interacts with appropriate resources (Compliance, Law, Human Resources, Communication, etc.)
Act as liaison to other departments in the company as well as to subsidiaries; provide various types of support to the teams, as needed
Responsible for proactive calendar management; involves managing requests for face-to-face as well as teleconference meetings
Meeting and event coordination and planning including, but not limited to, preparing and distributing agendas, reserving and preparing facilities, hospitality and equipment arrangements
Ensure all parties are informed and kept abreast of content, schedule, location and other logistics
Coordinate budget summaries for large budget area on a monthly basis for management to closely track expenditures against phased monthly targets
Manage telephone and e-mail activity as requested, including: receiving and screening incoming calls in a professional and timely manner; directs or forwards callers
Coordinate travel arrangements and complete expense reports through our online management systems
Uses judgment and experience to schedule, confirm or redirect meeting requests
Typically requires extensive knowledge of job functions or a specific skill within the realm of non-exempt type work
Exercises judgment and discretion in handling requests for appointments and telephone calls
Perform general administrative duties
Maintain supplies, equipment, printing and other services as needed
Often participates in more complex projects or assignments
May act in lead role and provide assistance or training to less experienced individuals
Versatile, flexible, and displays a willingness to work within changing priorities with enthusiasm; commitment to excellence and high standards
Individual typically has at least 5 yrs+ of related experience
Must be eligible to work in the United States without sponsorship now or in the future
- Bachelor's Degree and 5+ years of relevant experience preferred
Ranked No. 77 in the annual FORTUNE ® 500 Ranking (FORTUNE ® Magazine, June 2017) and recognized as a World’s Most Ethical Company by Ethisphere, MassMutual is guided by a single purpose: We help people secure their future and protect the ones they love. As a company owned by our policyowners, we are defined by mutuality and our vision to put customers first. It’s more than our company structure – it’s our way of life. We are a company of people protecting people. Our company exists because people are willing to share risk and resources, and rely on each other when it counts. At MassMutual, we Live Mutual.
Focus on the Customer: We understand our customers well and look for every opportunity to deliver an experience that is clear, easy, personal, human, empowering and trustworthy.
Act with Integrity: We deliver on our promises by being open, honest and humble and by adhering to the letter and spirit of applicable laws, rules, regulations and company policies.
Value People: We respect and learn from each other’s diverse backgrounds, experiences and ideas. We engage and develop people to their greatest potential.
Work Collaboratively: We work together to achieve results by actively listening, seeking, understanding and creating solutions as a unified team driving toward one company, one culture, one brand.
Achieve Results: We focus on winning by exceeding expectations and getting better – everyone, every day.
For more information, visit www.massmutual.com or find us on Facebook, Twitter, LinkedIn, YouTube, Google+, Instagram and Pinterest.
MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.
At MassMutual, we’re fostering an inclusive and dynamic environment where our employees are valued for who they are and can build successful careers. For us, diversity and inclusion is more than a goal, it’s the only way forward.
• 100% rating on the Human Rights Campaign Corporate Equality Index (2018)
• National Association for Female Executives Top Company for Executive Women (2017)
• DiversityInc Noteworthy Company (2017)
• Disability Equality Index® (DEI) Best Place to Work for Disability inclusion (2017)
• Working Mother Media 100 Best Company (2017)
• Military Friendly Employer (2018)