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State of Massachusetts Fiscal Director of the Office for HIV/ AIDS in Boston, Massachusetts

The Management Analyst provides oversight for the fiscal unit of the Office of HIV/AIDS (OHA). Under the direction of this position, the fiscal unit is the point of contact for all fiscal and budgetary transactions. This position is responsible for multiple areas including fiscal site visits, audits, chapter 257, executing transactions through Central Accounting and Budget, supervising a program coordinator, monitoring and projecting expenditures across multiple federal, state and retained revenue accounts, and overseeing the administrative components of federal grants. This individual also responds to special fiscal requests from OHA senior managers. The Management Analyst functions as a key member of the Administration and Finance unit and monitors a budget of approximately $75M.

/_Duties and Responsibilities (these are a general summary and not all inclusive):_/

  • Plans and implements internal financial controls to track the accuracy of Financial Management Reports and spending plans.

  • Prepares and monitors Federal grant applications and reporting requirements.

  • Monitors the tracking of encumbrances through MMARS and the Information Warehouse to ensure deadlines are met for both Federal and state encumbrances.

  • Monitors personnel positions which include maintenance reallocations, promotions, and vacancies to ensure compliance with Federal grants.

  • Monitors expenditures to ensure they are charged against the correct grant year.

  • Assists contract managers by providing fiscal information to support programmatic narratives for reporting requirements.

  • Oversees contract amendments that are using non OHA accounts.

  • Responds to special fiscal requests from OHA Senior managers.

  • Produces fiscal projections and reversion and expenditure analysis.

  • Responsible for agency fiscal site visits.

  • Participates in unit rate development under Chapter 257.

  • Leads and prepares documentation for State and Federal audits.

/_Required Qualifications_//:/

  • In-depth understanding of the principles, practices, and techniques public finance, budget management, and accounting.

  • Knowledge of MS Access and Excel.

  • Ability to supervise staff and to plan and assign tasks according to the nature of the project and ability of staff.

  • Ability to interpret and analyze budgetary and fiscal data pertaining to public health accounts, and to draw conclusions and make recommendations to Director of the Office of HIV/AIDS, the Bureau Director and the Director for Administration and Finance.

  • Familiarity and comfort with state accounting systems and of the methods of federal and state fiscal report writing.

/_About the Department of Public Health:_/

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

More information can be found at: MA Department of Public Health

/_Total Compensation:_/

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan

  • 11 paid holidays per year and competitive Sick, Vacation and Personal Time

  • Tuition Benefit for employee and spouse at state colleges and universities

  • Short-Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

/_Pre-Hire Process:_/

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions regarding this requisition, please contact Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.


I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.*

II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.*

III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Administrative Services

Organization: *Department of Public Health

Title: Fiscal Director of the Office for HIV/ AIDS

Location: Massachusetts-Boston-250 Washington Street

Requisition ID: 21000012