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State of Massachusetts Fiscal Manager - Division of Ecological Restoration in Boston, Massachusetts

The Department of Fish & Game works to preserve the state's natural resources and people's right to conservation of those resources, as protected by Article 97 of the Massachusetts Constitution. To carry out this mission, the Department exercises responsibility over the Commonwealth's marine and freshwater habitats that support them.

The Division of Ecological Restoration (DER) restores and protects the Commonwealth's rivers, wetlands, and watersheds for the benefit of people and the environment. This mission is critical to the success of the Department of Fish and Game that manages, protects, and restores the natural resources of the Commonwealth. DER works with community-based partners to restore aquatic ecosystems. The Division's ecological restoration work brings clean water, recreation opportunities, and other ecosystem services to the citizens of Massachusetts.

The Department of Fish and Game, Division of Ecological Restoration, is accepting resumes and applications for the position of Fiscal Manger (Fiscal Officer IV).

*A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition. *

The Fiscal Manager provides supervision, oversight, and guidance for the Division of Ecological Restoration’s (DER’s) fiscal activities within the Department of Fish and Game (DFG), including operational, capital, and grant budgeting and management; procurement; DER’s Priority Project Program; and overall management and supervision of the Division’s fiscal team. The Fiscal Manager, under the fiscal oversight of the CFO for the DFG, reports to the DER Assistant Director and works in close collaboration with the DER Director, DER Deputy Director, and DER Assistant Director to align DER’s financial activities to support its mission, programs, and activities and to comply with state requirements and Department priorities.

The complexity and interdisciplinary nature of DER’s work requires strong fiscal management, and the Fiscal Manager brings this organizational leadership to the Division team. DER staff typically coordinates over 50 active, on-the-ground restoration projects and other activities in partnership with many public and private organizations. With an annual budget of over $10 million, DER executes over 150 engineering, technical, and grant contracts each year involving complex environmental, technical, regulatory, policy, and public safety challenges. The Fiscal Manager works in tandem with the DFG Finance Office and oversees the fiscal systems and processes that support this work.

The DER Fiscal Manager:

Manages, directs, and leads the DER fiscal team.

  • Sets the strategic direction of the fiscal team in collaboration with DER Director, Deputy Director, and Assistant Director and the CFO for the Department of Fish and Game; develop the annual fiscal team workplan and workplans for team members. Guides team to achieve its goals and objectives.

  • Leads, supervises and mentors staff; identifies professional development opportunities; addresses staff questions and concerns; leads team-building; conducts employee evaluations.

Directs and manages operational, capital, and federal grant budget planning and administration for the Division in collaboration with the DER leadership team, the DFG CFO, the DFG Director of Capital Planning, and the DFG payroll administrator and EEA Deputy HR Director. The Fiscal Manager manages the implementation of these tasks by fiscal team staff:

  • Develop and administer DER’s operational and capital budget in coordination with DER leadership team and programmanagers. Ensure that capital and operational budgets support and advance DER’s programmatic goals. Track budget regularly, review for accuracy and issues, and prepare periodic reports and projections for DER Directors and Department budget exercises.

Provides oversight and guidance for DER Program Managers to help them develop and manage program budgets in alignment with available resources; coordinates program-level budget administration with overall DER budget administration and tracking.

  • Tracks project costs and grant funding and reconciliation of expenditures and reimbursements

  • Guides DER staff in aligning grant proposals in alignment with the goals and priorities of the specific funding source;prepare fiscal and administrative aspects of grant applications and reports; submit applications and reports to funders.

  • Researches federal requirements and regulations pertaining to the development of sub-grant language; develop and provide guidance to subgrantees

  • Develops and maintains internal controls for fiscal and procurement activities for the Division in collaboration with Assistant Director and the CFO and COS for the Department.

Oversees and guides procurement for the Division. Ensures that procurement follows OSD guidelines and policy, is done accurately, efficiently, and that it meets and enhances programmatic goals. Responsibilities include working directly and also in a supervisory role:

  • Administers and implements DER procurement processes for specialized engineering and design services for river and wetland restoration projects involving dam removals, culvert replacements, and tidegates.

  • Manages and administers DER’s existing Engineering and Design Service MAs, and specialized services (i.e. RTK survey, hydrologic and hydraulic modeling)

o Coordinates development of and review of pre and post MA RFR documents with staff (RFRs, review criteria, score sheets and spreadsheets, vendor proposals)

o responds to vendor inquiries regarding contract terms and protocol, staffing and subcontractor modifications and other modifications such as address changes etc.

o Negotiates Terms, PPDs, labor rates, SDP participation.

  • Works with Project Managers to develop evaluation criteria, coordinate and lead annual review of contracting process for survey, feasibility, and engineering design services.

  • Oversees DER’s Priority Project Program, the primary procurement and project selection process used by DER.

o Work with streamflow, habitat restoration, and water quality program staff to determine programmatic and ecological priorities for Priority Project solicitations and to develop corresponding evaluation criteria.

o Develop and issue Requests for Responses; coordinate evaluation of proposals and selection of projects.

o Coordinate annual review of Priority Projects by DER staff and other program activities.

o Develop and share best practices for restoration project procurement with internal and external DER restoration partners.

Performs other duties in support of general DER operations

  • Participates and contributes to Division and program strategic planning

  • Provides information as requested to support Division outreach or projects such as restoration economy analyses

  • Conducts training and participates in other outreach and education activities related to ecological restoration.

  • Participates in general interagency coordination and policy activities as appropriate.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate’s degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor’s degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Accounting and Finance

Organization: *Department of Fish And Game

Title: Fiscal Manager - Division of Ecological Restoration

Location: Massachusetts-Boston - 251 Causeway Street

Requisition ID: 200007NV

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