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This position's work location is fully remote however, the selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

The Department of Cancer Biology is seeking a Lead Research Administrator - Finance. The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research.

The purpose of the Lead Research Administrator - Finance (RA-Finance) position is to provide support to faculty preparing grant budgets and managing finances of the faculty’s portfolios after the award. Finance responsibilities include managing accounts associated with grants, gifts, industry-sponsored research agreements, strategic centers, and other types of funding. This position provides financial information, guidance, analysis and support to faculty. In addition to the grant management responsibilities described, the position may include special projects either within the department or across departments, supervising junior staff, training, and mentoring.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Lead Research Administrator is responsible for the following primary functions, autonomously in collaboration with Department Administrator as needed:

• Grant Preparation (pre-award)

• Portfolio Management (post-award)

• Procurement

• Human Resources

• Compliance

• Cores, Centers, and Chargebacks

• Special projects and/or initiatives to improve systems and processes

Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications. Review sponsor eligibility and application requirements and ensure applicants understand them, responsible for the entire application excluding scientific content, meet and communicate internal and

external deadlines in a strict deadline-driven environment, research funding opportunities for investigators, draft non-scientific materials for proposals, coordinate with administrators and faculty from other departments or organizations to complete proposals, coordinate institutional review of proposals by Grants & Contracts and submission to sponsors, prepare JIT information and responses to other pre-award inquiries.

Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements.

Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.

Human Resources: Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.

Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification.

Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures

• Bachelor's degree preferred or equivalent experience

• 6 years of relevant work experience

• Research financial management experience is strongly preferred. This includes but is not limited to:

• Understanding sponsor guidelines and helping investigators adhere to them when developing budgets for any applications or establishment of a new fund.

• Expense tracking and budgeting

• Financial projections

• Maintains professional demeanor at all times.

• Attention to detail.

• Ability to work within a team environment.

• Excellent organizational and project management skills.

• Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.

• General computer skills include working with MS Word, MS Excel, and MS Outlook. PeopleSoft or Workday experience is a plus.

• Ability to proactively set priorities and multi-task.

• Meets high service excellence standards.

• Flexibility is required, nights and weekend work may be necessary to meet deadlines or complete time sensitive responsibilities.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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