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Aston Carter Office Manager in Boston, Massachusetts

Office Manager opening for a Private Equity Company in Downtown Boston!

Looking for an experienced Office Manager who is seeking to work within a stable industry for years to come!

Job Description:

  • Serve as executive assistant to the Head of Distribution and others

  • Schedule meetings and maintain the calendar

  • Make travel and accommodation arrangements

  • Act as office receptionist

  • Answer the main phone line

  • Greet visitors

  • Assist with event coordination (quarterly planning sessions, offsites)

  • Daily office upkeep

  • Ensure supplies are stocked and re-order as necessary (pens, paper, notebooks, coffee, etc.)

  • Maintain the office condition and coordinate repairs with the landlord as necessary

  • Coordinate mailing/shipping

  • Assist in developing office policies and procedures and ensure they are implemented appropriately

  • Assist in the onboarding process for new hires

  • Assist with the preparation of reports/presentations for meetings, as needed

  • Take notes/minutes during meetings as needed

  • Role will require working from the office daily

Skills & Qualifications:

  • Some experience as office manager/executive assistant preferred

  • Excellent communication and interpersonal skills

  • Familiarity with MS Outlook

  • Strong organizational and planning skills

  • Ability to multi-task and work effectively in a small team, entrepreneurial environment

  • Demonstrate a high level of personal integrity

Employee Value:

  • Break room and occasional lunches are provided

  • Growing company with room for advancement

  • Great benefits and 401k options

If interested, please apply and email Joe Mackay for more information! jomackay@astoncarter.com

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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