Wayfair Senior Executive Assistant, Marketing Organization in Boston, Massachusetts, United States

Job Information

Wayfair Senior Executive Assistant, Marketing Organization in Boston, Massachusetts

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for members of our Marketing Leadership team. This is an amazing opportunity for the right detail-oriented individual to help support our marketing leaders, drive cross-functional collaboration and be a key contributor to the culture of the team.

Wayfair’s team of Executive Assistants support and manage the day-to-day activities for senior leaders across the organization. These activities include, but are not limited to, scheduling and coordinating meetings & events, handling travel arrangements, performing personal tasks and act as a liaison for visiting executives and large corporate investors. This is a unique and highly-visible opportunity for someone who is looking to continue their career as an executive assistant and make an impact on the team.

Key Responsibilities

<ul>

<li style="font-weight: 400;">Day-to-day coordination for the leaders you support </li>

<li style="font-weight: 400;">Proactive calendar management, with the ability to see around corners and prioritize meetings, remove scheduling conflicts and collaborate across the team to help drive efficiency </li>

<li style="font-weight: 400;">Coordinate on-site meeting logistics </li>

<li style="font-weight: 400;">Support your leaders with travel arrangements, both international and domestic. </li>

<li style="font-weight: 400;">Interact with key internal and external stakeholders, investors and other C-Level individuals in a professional manner</li>

<li style="font-weight: 400;">Ensure that your leaders business expenses are submitted in a timely manner </li>

</ul>

<ul>

<li style="font-weight: 400;">Be an advocate for the team to people outside the company, including marketing partners. </li>

<li style="font-weight: 400;">Act as point person for visiting executives and large corporate investors</li>

<li style="font-weight: 400;">Be a reliable resource for your leader as ad-hoc meetings or activities arise </li>

<li style="font-weight: 400;">Bring a one team mentality, and act as a back-up for other admins as needed</li>

</ul>

Qualifications

<ul>

<li style="font-weight: 400;">4+ years of experience as AA/EA for senior-level executives</li>

<li style="font-weight: 400;">Ability to be assertive and give push-back as needed</li>

<li style="font-weight: 400;">Meticulous attention to detail and strong planning and forward-thinking capabilities</li>

<li style="font-weight: 400;">Demonstrated ability to anticipate needs and situations before they are fully developed</li>

<li style="font-weight: 400;">Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)</li>

<li style="font-weight: 400;">Excellent written, verbal, and presentation skills</li>

<li style="font-weight: 400;">Extremely high level of discretion pertaining to confidential information</li>

<li style="font-weight: 400;">Flexible and able to handle ad hoc issues that may arise outside of core business hours</li>

<li style="font-weight: 400;">Bachelor’s Degree</li>

</ul><div class="content-conclusion">Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please contact candidateaccommodations@wayfair.com.   Need Technical Assistance? If you are having any technical difficulty submitting your application, please reach out to our careers team at careers@wayfair.com.   About Wayfair Inc. Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We’re a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

We are interested in retaining your data for a period of 12 months to consider you for suitable positions within Wayfair. Your personal data is processed in accordance with our Candidate Privacy Notice (which can found here: https://www.wayfair.com/careers/privacy). If you have any questions regarding our processing of your personal data, please contact us at dataprotectionofficer@wayfair.com. If you would rather not have us retain your data please contact us anytime at dataprotectionofficer@wayfair.com. </div>

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Wayfair Senior Executive Assistant, Marketing Organization in Boston, Massachusetts

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