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Boston University SENIOR PROGRAM COORDINATOR, College of Arts & Sciences, Earth & Environment in BOSTON, Massachusetts

Our department's mission is to understand a changing Earth and its relationships with humankind and to develop strategies for a sustainable future. A central, overarching theme in Earth & Environment is climate science, which represents the defining and unifying earth and environmental science issue of the 21st century. The coupled natural and human dimensions of climate change infuse our research, whether in the form of climate reconstructions from marine and terrestrial archives; predicting regional climate variability from the analysis of historical data and modeling; understanding the impacts of climate change on nutrient cycling, plant communities, and the biogeochemistry of natural and urban ecosystems; predicting the consequences of climate-change mitigation and adaptation for energy markets; or assessing climate change risks on agriculture and the implications for regional food security, among many other active areas of research.

The senior program coordinator has a vital role providing administrative support for the Department, Chair, and Department Administrator of Earth & Environment. This position oversees, develops, and implements a wide variety of important tasks and programs that contribute to growth of the department. The senior program coordinator leads efforts to coordinate faculty actions processes and strategic goals for the department. The position also plans, schedules and coordinates departmental meetings, graduation activities, and other events; and handles departmental communications, including website maintenance, social media marketing, and outreach. Most importantly, the position takes on leadership roles in the development of creative strategies to assess our undergraduate and graduate programs, and the coordination of faculty and staff in completing all necessary paperwork related to tenure and promotion cases, new faculty hires, and graduation ceremonies.

Duties include:

  • Faculty Actions and Support: Assisting the Chair and E&E faculty with a number of recurring processes; including tracking of faculty CVs, course evaluations, and peer reviews; managing the faculty annual report process; and coordinating merit review

  • Faculty Searches: Coordinating administrative actions for faculty searches; including drafting search paperwork; placing advertisements; fielding queries from applicants; completing an initial review and building a database of key information for each candidate; scheduling search committee meetings and disseminating information; making travel arrangements for invited candidates; and assembling and budgeting the two-day on-campus interview schedule for each candidate.

  • Tenure and Promotion: Leading efforts to coordinate departmental processes for tenure and promotion cases, including mid-tenure review. This includes working closely with candidates to ensure timely and accurate submission of their required documentation; liaising with the CAS Deans office to ensure all required documents are available to review committees on a timely basis; soliciting and organizing letters of evaluation; and working with candidates to submit relevant updates to the Deans office throughout the review process.

  • Communications, Outreach & Marketing: Creating content and maintaining the departmental website including news items and the calendar; developing and implementing a social media marketing campaign; updating visual displays throughout the department with news and other related items; advertising the departmental seminar series, including timely creation and dissemination of announcements and speaker schedules; and managing the departments email account.

  • Academic Program Review and Assessment: Assisting the Directors of Undergraduate and Graduate Studies with program review and assessment; includes working with faculty and staff in drafting and revising learning objectives, reviewing University requirements, attending committee meetings, researching and collecting appropriate documents, coordinating the implementation of assessment procedures, and submitting required forms.

  • Events: Planning departmental events such as the annual holiday and September kick-off parties as well as departmental seminars; tasks include reserving space, coordinating with catering, creating announcements, and ensuring events run seamlessly. The position is also primarily responsible for planning the departments commencement ceremony in May.

  • Other duties as assigned, including backup support for the administrative coordinator: screening phone calls and email inquiries; scheduling meetings; making room reservations; and attending and recording minutes of monthly faculty meetings.

Required Skills

A cover letter is required for consideration.

  • B.A./B.S. and one to three years of experience

  • Must have experience working with Microsoft Excel

  • Familiarity with WordPress is a plus

  • Excellent organizational, communication, and interpersonal skills are necessary

    Partial remote work options are available.

    Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement ( within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions ( ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources ( site.

    We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

    CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click  here (  to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page.

Required Experience