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ICON Strategic Solutions Senior Project Coordinator - Medical Affairs Project Management in Boston, Massachusetts

We are currently searching for a candidate who can drive planning and execution for the External Alliances team within OBU Global Medical Affairs.

Job Description:

We are currently searching for a candidate who can drive planning and execution for the External Alliances team within OBU Global Medical Affairs. The role would include project planning and tracking, budget management, cross-functional coordination with other GMA teams, and relationship building with external organizations. The ideal candidates can demonstrate their strategic thinking, ability to work collaboratively and act decisively to support the broader goals of OBU Medical as a whole.

This position will report to the Director of Business Planning & Operations and work directly with the Head of the External Alliances and the function.


  • Project and programs : Creates and maintains project plans for planned activities within the function. Tracks and reports on program milestones and impact for team.

  • Internal meeting management : Run meetings, provide strategic input into meeting agendas, and manage action items from those meetings.

  • Budget : tracks budget and project portfolio and reports to team on monthly run rate, actuals versus forecast. Supports annual planning cycle and prepares content for financial business updates. Interfaces with stakeholders (internal and external to OBU Medical) and positions projects for prioritization within the broader business context.

  • Compliance : Accountable for implementation of medical and compliance standards within the group including HCP engagement, Nominated Signatory compliance and grant management.

  • Business Planning & Operations team : Partner with other BP&O PMs supporting Global Medical Teams (GMTs) to ensure alignment and appropriate inclusion of support. Creates processes that will streamline and simplify the business and shares best practices across team.

  • Culture : Encourages entrepreneurial spirit, courageous leadership, innovation and collaboration, such that the project team is open to challenge, creative ideas, and innovative ways of working.

Required experience:

  • Minimum of 3 years’ experience in pharmaceutical industry or similar with comprehensive understanding of the development and commercialization of pharmaceutical products

  • Experience working in a matrixed organization

  • Experience working in a global setting, managing stakeholders within different time zones

  • Budget management and reporting

Preferred Requirements:

  • Experience in R&D or Medical Affairs strongly preferred (Global, Regional, or local)

  • Experience working within a partnership or alliance

Benefits of Working in ICON:revious administrative experience preferably in the medical/ life science field

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.