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PRIMARK Talent Acquisition Coordinator in Boston, Massachusetts

Talent Acquisition Coordinator

  • JOB ID: 105661BR

  • Boston, Massachusetts, United States

  • Employee - Permanent

    Role: Talent Acquisition Coordinator

    Purpose of role: To provide TA administrative day-to-day support of TA operations for our US Talent Acquisition team for Central Functions, BAU and NSO.

    Reports to: Head of Talent Acquisition, US

Key Responsibilities

Functional Expertise

The Talent Acquisition Coordinator will support our US Talent Acquisition team with recruitment operations support. The Coordinator will play a critical role in administrative processes for hiring and onboarding new Primark Hires, supporting our recruiters, hiring manages, and candidates through the post offer process to the early days of onboarding.

  • Supports the Talent Acquisition team by providing general administrative support

  • Support Retail Management, Volume Recruitment, and US Head Office recruitment with open positions from creation of requisition thru the hiring process in the ATS and Workday

  • Partner with Recruiters to create, delivery and track receipt of signed offer letters for retail management and US Head Office positions

  • Initiate and track background check process for Retail Management and US Head office positions. Liaise with Management Recruiters and US Head Office P&C team on current background checks in alert status

  • On-board new hires via people systems (BrassRing, Workday, UKG, E-Verify), draft new hire announcements and provide welcome information

  • Books candidates travel in accordance with Primark‚Äôs corporate travel policy

  • Collects and verifies data from various parties to create and communicate accurate reports in a timelymanner

  • Organizes meetings and schedules including meetings with third parties and external vendors, plus other team events and meetings as necessary

  • Prepares documents and presentations as needed

  • Supports supplier setup and coordination of invoice payments

  • Raises and manages Purchase Orders

  • Participates in our financial forecasting and rephasing processes

  • Makes recommendations to improve administrative/operational systems and processes

  • Work within established process guidelines to ensure best practices are being followed and offer feedback for areas of opportunity for improvement

  • Operate as a Brand Ambassador, representing the Primark business to all candidates, new hires, and vendors

  • Ensure a strong candidate experience from initial contact through the transition to pre-boarding and onboarding.

    Behavioural Competencies

    Resourceful & Resilient

  • Leverages knowledge of Primark way of working, internal processes & practices, and our unique culture to ensure that projects are delivered effectively

  • Quickly rebounds from challenges and setbacks and can manage difficult situations effectively, maintains a positive attitude in all settings

    Customer Focus

  • Understands the external & internal customer and has a strong customer-centric orientation to ensure that projects are delivered to meet the needs of the business

  • Has a strong people orientation and is able to manage complex / diverse stakeholder groups

    Technical Requirements of the Role-holder

  • Minimum of 1-2+ years experience in HR, preferably within either HR administration, HR Operations

  • Knowledge of HR Systems such as Applicant Tracking Systems and HRIS

  • Experience coordinating activities, resources, and information

  • Experience partnering with various parties

  • Experience coordinating, booking, and scheduling candidate travel

  • Ability to compile information into accurate reports

  • Strong Excel skills with the ability to create moderately complex reports and trackers from scratch

  • Good PowerPoint skills with ability to create presentations using our brand guidelines and template

  • Strong written and oral communication skills

  • High attention to detail

  • Excellent interpersonal, communication and influencing skills.

  • Excellent organisational skills and the ability to manage multiple high-priorities in a fast-paced environment.

  • A team player who is humble, agile, resilient, and ambitious.