PRIMARK Talent Acquisition Coordinator in Boston, Massachusetts
Talent Acquisition Coordinator
JOB ID: 105661BR
Boston, Massachusetts, United States
Employee - Permanent
Role: Talent Acquisition Coordinator
Purpose of role: To provide TA administrative day-to-day support of TA operations for our US Talent Acquisition team for Central Functions, BAU and NSO.
Reports to: Head of Talent Acquisition, US
The Talent Acquisition Coordinator will support our US Talent Acquisition team with recruitment operations support. The Coordinator will play a critical role in administrative processes for hiring and onboarding new Primark Hires, supporting our recruiters, hiring manages, and candidates through the post offer process to the early days of onboarding.
Supports the Talent Acquisition team by providing general administrative support
Support Retail Management, Volume Recruitment, and US Head Office recruitment with open positions from creation of requisition thru the hiring process in the ATS and Workday
Partner with Recruiters to create, delivery and track receipt of signed offer letters for retail management and US Head Office positions
Initiate and track background check process for Retail Management and US Head office positions. Liaise with Management Recruiters and US Head Office P&C team on current background checks in alert status
On-board new hires via people systems (BrassRing, Workday, UKG, E-Verify), draft new hire announcements and provide welcome information
Books candidates travel in accordance with Primark’s corporate travel policy
Collects and verifies data from various parties to create and communicate accurate reports in a timelymanner
Organizes meetings and schedules including meetings with third parties and external vendors, plus other team events and meetings as necessary
Prepares documents and presentations as needed
Supports supplier setup and coordination of invoice payments
Raises and manages Purchase Orders
Participates in our financial forecasting and rephasing processes
Makes recommendations to improve administrative/operational systems and processes
Work within established process guidelines to ensure best practices are being followed and offer feedback for areas of opportunity for improvement
Operate as a Brand Ambassador, representing the Primark business to all candidates, new hires, and vendors
Ensure a strong candidate experience from initial contact through the transition to pre-boarding and onboarding.
Resourceful & Resilient
Leverages knowledge of Primark way of working, internal processes & practices, and our unique culture to ensure that projects are delivered effectively
Quickly rebounds from challenges and setbacks and can manage difficult situations effectively, maintains a positive attitude in all settings
Understands the external & internal customer and has a strong customer-centric orientation to ensure that projects are delivered to meet the needs of the business
Has a strong people orientation and is able to manage complex / diverse stakeholder groups
Technical Requirements of the Role-holder
Minimum of 1-2+ years experience in HR, preferably within either HR administration, HR Operations
Knowledge of HR Systems such as Applicant Tracking Systems and HRIS
Experience coordinating activities, resources, and information
Experience partnering with various parties
Experience coordinating, booking, and scheduling candidate travel
Ability to compile information into accurate reports
Strong Excel skills with the ability to create moderately complex reports and trackers from scratch
Good PowerPoint skills with ability to create presentations using our brand guidelines and template
Strong written and oral communication skills
High attention to detail
Excellent interpersonal, communication and influencing skills.
Excellent organisational skills and the ability to manage multiple high-priorities in a fast-paced environment.
A team player who is humble, agile, resilient, and ambitious.