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State of Massachusetts Workforce and Multi- Face Background Check Coordinator, Central Office in Boston, Massachusetts

The Department of Youth Services (DYS) is seeking a highly motivated individual to fill the critical dual role of Workforce Coordinator and Background Check Analyst. As a member of the DYS HR/Workforce Unit, the selected candidate will collaborate with Regional Managers and assist in the workforce hiring process as well as other various transactions. In the role of Workforce and Background Coordinator, the incumbent will work in conjunction with the DYS Workforce unit in processing Criminal Offenders Record Information (CORI) for DYS state employees, DYS foster parents, volunteers, interns, contractors, and the DYS Education Unit. The candidate will also work in conjunction with the DYS HR Unit in responding to public inquiries regarding CORIs and other requests. For additional information about the Department of Youth Services and its programs please watch: Duties and Responsibilities (these duties are a general summary and not all-inclusive): Workforce Coordinator * Under the supervision of the DYS Central Office, the DYS HR Liaison o Participates in routine DYS Regional staffing calls with the DYS Program Management to ensure timely delivery of workforce services. Review assessment sheets to ensure completion following EOHHS standards. o Completes salary requests via Mass Careers, performs salary calculations for bargaining unit positions, and participates in salary discussions with prospective candidates. o Describes the background check process to prospective candidates, assists with background checks, and reference checks, and prepares confirmation notices for review by the DYS Workforce team. o Assists with coordinating workforce operations activities to ensure that individual programs are consistent with their delivery of services to current and prospective employees. Assists and supports hiring managers throughout the recruitment and onboarding process. o Guides hiring managers on protocols, rules, regulations, and laws that govern the Commonwealth’s hiring and promotional practices, including applicable collective bargaining agreement provisions. o Ensures data accuracy before submission to EOHHS. o Submits for processing resignation/termination/retirements by completing Personnel Exit Transaction (PET). o Updates the staffing spreadsheet weekly and as changes occur to maintain up-to-date staffing charts for each program. Background Check Analyst o In conjunction with the DYS Workforce Unit maintain the Background Check process by the Executive Office of Health and Human Services (EOHHS) Policy and the Department of Early Education and Care (EEC) rules and regulations. o In conjunction with the HR/Workforce Unit coordination and monitoring of DYS background checks to ensure effective operations and compliance with established standards. o Performs extensive data searches and data entries using multiple information systems. o Transmits electronic mail communication of Criminal Justice Information System (CJIS) findings to requesting staff using PC for CORI and Registry of Motor Vehicles (RMV) checks forms using the CJJIS system. o In conjunction with the Department of Children and Families (DCF) background check unit and the Sex Offender Registry Board assists in obtaining background information from FamilyNet and SORI. o Provides support in the coordination of pre-employment exams; maintains results of pre-employment exams and reviews billing information for accuracy. Resolves discrepancies with contract providers and ensures timely payments. Required Qualifications: _ _ * Understanding of the principles and practices of human resource management, including recruitment, workforce planning, organizational development, etc. * Proficient in the methods used in the preparation of charts, graphs, and tables including general report writing and work simplification methods. * Ability to understand, explain, and apply related laws, rules, regulations, policies, and procedures. * Ability to analyze and determine the applicability of data, draw conclusions, and make appropriate recommendations. * Capacity to gather information by examining records and documents conducting employee inquiries and exercising discretion in handling confidential information * Ability to assemble items of information by established procedures and formats, and maintain accurate records. * Ability to write concisely, to express thoughts clearly, and to develop ideas in a logical sequence. * Ability to follow and give written and oral instructions in a precise, understandable manner. * Ability to adjust to varying or changing situations to meet emergency or changing program requirements. Preferred Qualifications: _ _ _ * Possess excellent organizational skills and superior attention to detail. * Self-motivated, resourceful, detail-oriented, and energetic. * Team player with outstanding data entry, and proofreading skills. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and a quick study of new computer programs. * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities. * Knowledge of the organizational structure and functions of the assigned agency. * Knowledge of types and uses of agency forms. *Schedule: First (1st) Shift 7:00 AM – 5:00 PM with Saturday, Sunday, and Monday off* *First (1st) Shift 7:00 AM – 5:00 PM with Friday, Saturday, and Sunday off* _About the Department Of Youth Services: The Department of Youth Services (DYS) is the juvenile justice agency for the Commonwealth of Massachusetts. We work with young people who are detained or committed and provide detention, custody, diagnosis, education, and support to young people ages 12-21. Most of the youth served are between the ages of 14 and 18. The Department promotes positive change for the youth committed to our care and has been on the forefront of deinstitutionalization, in part, by providing adolescent-focused rehabilitation to youth in residential treatment. DYS aims to focus on youths’ gradual reintegration back into the community as productive citizens. DYS works in partnership with provider agencies, law enforcement and school officials, families, communities, and others to ensure that the services provided are effective and that they create pathways to success for the young men and women in DYS care and custody. By working in close collaboration with these entities, DYS can continue to help make communities better and safer places. For more information please go to: Pre-Hire Process: Candidates must pass a pre-employment screening which includes: · Drug Screening · Psychological Screening · Medical Examination · Physical Abilities Test (PAT) If you would like more information, please log to the DYS website to access detailed information on the Pre-Employment process. A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services before the candidate is hired. For more information, please visit and click on "Information for Job Applicants". Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form For questions, please contact the Executive Office of Health and Human Services Human at 1-800-510-4122 and select option #4. First consideration will be given to those applicants that apply within the first 14 days. * * MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional, administrative, or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *COVID Vaccine: As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Youth Services *Title: *Workforce and Multi- Face Background Check Coordinator, Central Office Location: Massachusetts-Boston-600 Washington Street Requisition ID: 240000DW