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Aston Carter Administrative Assistant in Boxborough, Massachusetts


In this role the ideal Administrative Assistant will have a variety of general responsibilities including handing the reception, setting up conference rooms for client meetings, taking notes in meetings, answer calls and assisting clients, handling light HR i9/orientation/ etc., set up PowerPoint presentations, light reporting in Excel, and typing correspondence in MS Word. Provide general administrative support for a large engineering consulting office, including: • Greet clients, vendors, recruits and other visitors in a courteous and professional manner • Answer the main switchboard and route incoming calls to appropriate personnel • Assist with scheduling meetings and preparing conference rooms along with visitor logistics • Provide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendar • Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail • Keep lobby/office areas 7S neat and orderly • Manage internal parking program • Maintain, track and order office supplies and equipment • Track material costs utilized by our project teams and generate monthly reports • Create and update articles to intranet along with PowerPoint presentation updates • Support emergency action plan updates and communications • Support planning and execution of team events and celebrations • Support interview process and new professional on boarding • Prepare project manuals, binders and documentation packages as required • Respond to routine inquiries and provide accurate and organized solutions


Meetings, notes, clerical, excel, Administrative support

Top Skills Details:

Meetings, notes, clerical, excel

Additional Skills & Qualifications:

High School Diploma 3+ years of administrative experience

Experience Level:

Expert Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.