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Vitra Health Administrative Assistant - Caregiver Services in Braintree, Massachusetts

About the Role:

Our company is growing, and we believe that our team is the key to our success! We are looking for a detail-oriented, organized, and creative problem solver to join the Caregiver Services team!

We require all employees to be fully vaccinated against COVID-19. You may be exempt from this requirement if you qualify for a limited exemption because of a medical condition or a sincerely held religious belief. We will do our best to work with each and every individual to discuss their needs, exemptions, and necessary accommodations.

Benefits and Perks:

  • Health Insurance with a 75% employer contribution

  • Dental and Vision Benefits

  • Supplemental Benefits including; Life, Accident, Critical Illness and Disability Insurance

  • 401K with a company match

  • Generous Paid-Time-Off

  • $500 Annual Wellness & Self Care Benefit

  • Supportive team structure and company culture with a focus on work/life balance

  • Upward career movement and growth

  • Hiring Immediately

Essential Functions:

  • Maintain a working knowledge of all company service offerings

  • Input biweekly billing and transfer to billing coordinator for processing

  • Transfer/quality check billing against authorizations in Provider Direct

  • Assist with all compliance with client and team member charts

  • Assist with Software implementation and transfer into new systems

  • Monitor PPE usage and ordering for the department and help with the distribution

  • Partner with HR team to ensure compliance with team member certifications and required training

  • Clerical duties including, but not limited to, scanning, uploading, and transferring client and team member information

  • Answer, document, and dispatch incoming calls in a prompt, friendly, professional manner

  • Maintain all client and team member information in software systems

  • Review all incoming medical documentation for the fulfillment of program requirements

  • Document all efforts in patient tracking software

  • Assist with communication with community partners and represent the Vitra standard of quality in all interactions

  • Other duties as assigned


  • 2+ years of experience in administrative, scheduling, coordination, customer service, or relevant position required

  • Previous experience in healthcare and working with medical terminology preferred

  • RingCentral or other online faxing system familiarity preferred

  • Experience with Hubspot or other CRM systems preferred

  • Microsoft Suite and Google Suite proficiency required

  • Outstanding written and verbal communication and customer service skills, with close attention to detail

  • Able to work independently, demonstrating sound judgment with limited oversight

About Us:

Vitra Health is a Home Health Care and Adult Day Health organization that specializes in care management of adults and seniors. We are a rapidly growing company which was started to improve access to quality home health care services. We rate ourselves solely by the quality of care we provide our clients. We realize that our clients are someone's parent, grandparent, child, friend, or neighbor – we pride ourselves on never taking this fact for granted.