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Bridgewater State University Administrative Assistant I in Bridgewater, Massachusetts

Administrative Assistant I, Department of Geological Sciences and Department of Geography Position Summary The Administrative Assistant I assists the Chairpersons and diverse group of faculty of the two departments with the daily activities, including scheduling, assignment of advisees to faculty members, delivery of mail to departmental members, assistance with student reports and work orders. The Administrative Assistant provides the public face of the departments for a diverse community of students, faculty, and staff. In addition, this role will provide support for a multicultural and inclusive BSU community, webpage maintenance, processes purchasing, and other orders for the departments, and provides administrative support to the faculty of both departments. This is a full-time, 12-month, AFSCME position Tour of Duty: Monday-Friday, 8:00 AM 4 4:00 PM (Sat. and Sun. as days off) (Subject to Change) This is an AFSCME unit position and is subject to the terms of that union agreement. Position Type: AFSCME Classified Essential Duties We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. 1. Receive, direct, or respond to departmental inquiries, provide information and direction, and assist all students with their questions. Maintain positive student interactions: greet, disseminate information, and answer questions for courses and equivalencies and field questions to assist in advising a diverse group of current and transfer students. 2. Assist both Chairpersons in preparing, analyzing, and managing the departments? schedule. 3. Coordinate student advisor assignments; update and maintain changes to advising handouts and manage all forms for student academic use. Manage lab access permissions for students and part time faculty at the start of each semester, assist in paperwork submission and record keeping for research students. 4. Administer and monitor the purchase orders for Geography and Geology supplies and hospitality events for the departments. Maintain office supplies by checking inventory and ordering items for all departments? team members. 5. Assist Faculty with bookings as needed (meetings, seminars, and special events) through Conferences and Events; assist with advertising and support for the departments? activities. 6. Maintain attendance records, mailbox distribution, posting of pertinent information for students and faculty; monitor both department?s activities to ensure effective communication and office efficiency. Maintain record of telephone extensions and room numbers for all faculty. 7. Communicate with the departments? faculty and interface with other BSU departments within the College of Science and Mathematics, Academic Affairs, Human Resources, Academic Achievement Center, Registrar, and Facilities to exchange information and coordinate efforts. 8. Compile data and prepare reports concerning assigned department activities to furnish required information and to make recommendations concerning procedures and activities. 9. Maintain copy machines and printers to support faculty with daily needs. Communicate office equipment malfunctions to full and part time faculty. Pick up copies from the University Copy Center as needed. 10. Communicate faculty absences / leaves, general building, office, or teaching space repairs, appropriate vendors, inform and update faculty of space issues as needed. 11. Compile faculty evaluations, package and label evaluations for full and part time faculty; collect and process forms and deliver to the Administrative Assistant to the Dean of Science and Mathematics in each Fall and Spring semester. Salary Range \$1,820.73 bi-weekly (Grade 15 Step 1) Please click the link to read the full job description: /25075