Massachusetts Veterans Jobs

Administrative Assistant I, Academic Affairs Massasoit Community College - Administrative Assistant I, Academic Affairs Job Description: The Administrative Assistant I position reports to the Staff Associate in Academic Affairs and provides administrative support to the Vice President of Academic Affairs, faculty, staff and students within the Academic Affairs Department. Responsibilities and Duties: * Assist in providing administrative support to faculty and staff within Academic Affairs * Proofreads and reviews materials and maintains appropriate confidentiality and discretion of all records and correspondence * Receive and manage inquiries to the division by mail, email, phone, and in person * Greet faculty, staff, students, and other guests that visit the office suite and provide assistance accordingly * Process purchase requisitions, order supplies, manage departmental budget, and aid faculty seeking reimbursement for professional development * Collaborate with college departments to create and maintain academic governance schedule * Communicate with Student Life, divisional administrative assistants, and other academic support services regarding student, faculty, and unit professional needs on academic governance committees * Collect curriculum proposals and assemble agenda for Curriculum Committee meetings * Prepare monthly academic governance packets for distribution * Schedule, organize, and attend Curriculum Committee and Academic Senate meetings * Take minutes at Curriculum Committee and Academic Senate meetings and address faculty, staff, and student concerns regarding academic governance as appropriate * Assist in making corrections to curriculum submissions where appropriate * Assist in securing signatures and approvals of all pending policy statements and curriculum items * Work in partnership with the Registrar\'s Office, Admissions, College Communications, and Enrollment Management to ensure that all curriculum changes and policy statements are implemented in a timely manner * Oversee Faculty Scholar Awards scholarship and work with Student Accounts to ensure appropriate disbursement to transfer institution on behalf of recipient * Manage Academic Senate election process and ensure that all standing committee vacancies are filled in accordance with by-laws * Archive all meeting minutes and changes to curriculum or college policy for posterity * Process tuition remission forms and correspond with Human Resources regarding their status * Provide support for the maintenance of shared email inbox Requirements: See job posting on company website: Massasoit Community College Job Posting: Administrative Assistant I, Academic Affairs (interviewexchange.com) Preferred Qualifications: See job posting on company website: Massasoit Community College Job Posting: Administrative Assistant I, Academic Affairs (interviewexchange.com) Additional Information: Position Status: AFSCME union position, full-time, state funded with benefits Hours: 37.5 hours per week, occasional nights and weekends as needed Salary: \$1,820.73 bi-weekly (\$47,338.98 annually) Grade 15, Step 1 Worksite: This position will be primarily assigned to the Brockton Campus but assignments may include all Massasoit sites. Classification Specification is available at: https://www.mass.edu/forfacstaff/classificationspecs/home.asp. Deadline to Apply: June 4, 2023