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Stantec Project Controls Coordinator in BURLINGTON, Massachusetts

Project Controls Coordinator - ( 220001S8 )


The successful performance of a project depends on appropriate planning and execution. Project Controls Coordinator is responsible for project metrics such as cost, time, and resources as well as workflow, documentation, and communication. This position will support Project Managers, using cost control processes and tools, to plan and manage project cost and schedule, and mitigate risks that may impact a project, while maintaining quality control and document control requirements. The ideal candidate must be able to coordinate with several Project Managers, Discipline Leads, and balance multiple projects and priorities.

Joining our team as a Project Controls Coordinator offers significant opportunities for mentorship and growth, through working on diverse projects, both small and large, and working directly with internal and external clients. We are committed to fostering a culture of inclusion, empowerment, and thought leadership.

Your Opportunity

As part of the Project Management team, our Project Controls Coordinator provides financial analysis support, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support achievement of budget objectives. This role requires being an integrated member of project teams and interfacing with internal staff such as office leadership, internal financial managers, design teams, and external clients and consultants.

In addition, this role includes assisting Project Managers in organizing and maintaining project records in conformance with Stantec’s internal practice frameworks throughout the project development process including tracking submittals, Requests for Information, and Change Orders during construction.

Your Key Responsibilities

  • Fully understanding scope of the project and working closely with the project team to maintain a current and accurate knowledge of project status, issues, and changes.

  • Actively participating in development and maintenance of project setup documentation, proposals, WBS (Work Breakdown Structure), budgets, cashflows, estimates to complete, resource planning, status reports, change management and schedules.

  • Reporting to Project Managers and Project Controls Manager to help address financial project matters. This may include but is not limited to developing revenue forecasts and fee curves, identifying variances and barriers to maintaining budget or schedule in a timely manner, and producing understandable and useful financial reports.

  • Providing assistance with client reporting & project invoicing/billing. This may include This may include but is not limited to liaising with finance team for accurate, timely and compliant project and client billing, completing reconciliations, monitoring AR/AP, monitoring consultant budgets, assisting Project Manager with review and approval of consultant billing, and preparing client status reports as needed.

  • Assisting Project Managers with compliance of Stantec and ISO standards for Project Management, including participation in audits.

  • Overseeing and assisting with coordination of document control requirements (quality reviews, specifications, RFI’s, submittals, revision control).

  • Understanding, optimizing, and implementing Project Controls processes and system(s) for various project functions.


Your Capabilities and Credentials

  • Must be proficient in MS Office skills, with advanced skills in MS Excel.

  • Excellent written and verbal communications in both office and virtual environments a must.

  • Demonstrated ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities and make timely decisions.

  • A/E industry experience preferred.

  • Experience with Financial/Cost systems (Oracle, Prolog, etc.) is preferred.

  • Prior work in project controls / project assistant role is a plus.

  • Self-motivated individual with a strong work ethic, capable of prioritizing and communicating to multiple groups across multiple offices.

  • Positive attitude with the ability to develop and maintain effective working relationships.

  • Strong problem solving and analytical skills, including attention to detail.

  • Willing to take initiative and ownership of areas of responsibility to meet project requirements.

  • Must be organized and organize workflow in a proactive manner.

  • Must be able to work independently and as part of a team.

  • Power BI and Access, Microsoft Project, Primavera P6, and Bluebeam experience a plus.

Education and Experience

  • Bachelor’s degree required. Degree in finance, business, engineering or related is preferred with minimum of 1-year appropriate course work in project management, accounting, finance, or business preferred.

  • Minimum 3 years of project and program management experience.

  • 2-5 years of experience performing financial analysis, cost management, and other project controls functions over the life of a project.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Massachusetts-Burlington

Other Locations : United States-Massachusetts-Boston, United States-Massachusetts-Quincy

Job : Project Controls Professional

Organization : BC-1794 Transportation-US Northeast

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : May 10, 2022, 11:35:54 AM

Req ID: 220001S8

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans