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Harvard University Admin Professional (N) in Cambridge, Massachusetts

51833BRAuto req ID:51833BRJob Code:405012 Admin Professional (N) Location:USA - MA - Boston Business Title:Senior Executive AssistantSub-Unit:------------ Salary Grade:056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • 5+ years of related experience required; a combination of education and experience may be considered

  • Fluency in the use of Microsoft Office Suite of programs, as well as variety of mobile devices (iPad, iPhone), required

PLEASE NOTE: Shortlisted candidates may be required to submit a writing sample.Additional Qualifications:

  • Bachelor's degree strongly preferred

  • 10+ years of progressively responsible administrative experience strongly preferred

Excellent organizational skills, with experience prioritizing work in a fast-paced environment with multiple and conflicting interests; excellent interpersonal, analytical, and communication skills; experience and comfortability working independently as well as collaboratively to manage tasks to completion; experience handling complex and confidential information with poise, tact and diplomacy preferredAdditional Information:

  • Harvard University requires pre-employment reference checks and background screenings.

  • This position has a 90 day orientation and review period.

  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.

The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School’s mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!Department:Dean's Office AdministrationPre-Employment Screening:Identity Job Function:General Administration Job-Specific Responsibilities:The Senior Executive Assistant is a key member of the administrative team in the Dean's Office, serves as the first point of contact for the Dean, and supports a range of duties to ensure daily operations are executed seamlessly for the Dean.

Duties and responsibilities include, but are not limited to, the following:

  • Highly complex scheduling and calendar management -- including proactively managing the day-to-day activities of the Dean, as well as the scheduling of meetings with both internal and external constituents, boards, and committees

  • Arranging travel, including international and domestic flights, hotels, and other logistical needs

  • Acting as the primary, administrative point of contact for the Dean of the Faculty, fielding calls and emails as appropriate and reviewing, assessing, routing, answering and monitoring follow up action steps on correspondence

  • Tracking and triaging of follow ups both to completion and in a timely fashion

  • Collecting and reviewing meeting agendas, and briefing materials and talking points (as needed) to ensure that the Dean is fully briefed and prepared in advance of any commitment

  • Drafting, editing and proofreading of correspondence and maintaining a system of archive for reference

  • Assisting with corporate card reimbursements, travel and expense reconciliation, and other financial activities

  • Coordinating in symmetry with other members of the Dean’s Office staff and other offices and units around the School and University

  • Assuming responsibility for special assignments at the request of the Dean, the Chief of Staff and/or the Administrative Director

  • Other duties as required

PLEASE NOTE: This is a benefits-eligible position with a 40 hour work week.

PLEASE NOTE: Shortlisted candidates may be required to submit a writing sample.

PLEASE NOTE: Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner – including virtual interviews, remote onboarding, and remote work.

School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:The Dean's Office supports the work of the Dean of the Faculty of the Harvard T.H. Chan School of Public Health. The office is comprised of a small team, working in a highly-visible and dynamic environment.