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Massachusetts Institute of Technology Administrative Assistant 1 in Cambridge, Massachusetts

Administrative Assistant 1

  • Job Number: 19826

  • Functional Area: Administration

  • Department: Haystack Observatory

  • School Area: VP Research

  • Employment Type: Full-Time

  • Employment Category: Non-Exempt

  • Visa Sponsorship Available: No

  • Schedule: M-F, 7:30 A.M. - 4:30 P.M.

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    Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 1, Haystack Observatory, to serve as the first point of contact for visitors, vendors, and staff who enter the facility. Will field email, telephone, and in-person inquiries; perform a wide variety of administrative and clerical duties, including making travel arrangements and submitting expense reports and reimbursements; assist with meeting, event, and tour logistics; scan and copy correspondence (e.g., packing slips, invoices, credit card receipts, etc.); assist with ordering new/upgraded cell phones for staff; serve as backup timesheet approver; maintain staff Google absence calendar and conference room reservations; order office supplies; oversee copier usage and record quarterly logs for machines; contact vendors as appropriate; distribute mail; create purchase orders (some of which are complex) and track shipments; perform other duties as assigned.

Job Requirements

REQUIRED: a high school diploma or its equivalent; at least two years of administrative or office-related experience; excellent customer service and organizational skills; experience with Microsoft Office software and basic internet navigation and ability to learn other software; attention to detail; good judgment; and written and oral communication skills. Seek a highly motivated professional who is able to multitask, prioritize assignments, and work effectively with a diverse group of people. Job #19826-4

Haystack is located in Westford, MA.7/6/21