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Massachusetts Institute of Technology Administrative Assistant 2 in Cambridge, Massachusetts

Administrative Assistant 2

  • Job Number: 20587

  • Functional Area: Office Support

  • Department: Mechanical Engineering

  • School Area: Engineering

  • Employment Type: Full-Time

  • Employment Category: Non-Exempt

  • Visa Sponsorship Available: No

  • Schedule:

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    Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. We value diversity and strongly encourage applications from individuals from all identities and backgrounds, like yours. If you’re motivated, want to be part of a unique, multicultural, collaborative, and inclusive community, and help shape the future – then take a look at this opportunity.

    Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT 2, Mechanical Engineering (MechE), to provide administrative support for up to four faculty members. Will greet visitors and guests; process travel expense vouchers and requests for payment and pay invoices; generate journal vouchers and purchase orders and manage an Institute procurement card; assist with class preparation; implement or maintain the office filing system; assist with the preparation of grant proposals and budgets; monitor and reconcile accounts; arrange meetings, set up appointments, and plan events; respond to inquiries; edit documents; assist with academic appointments; provide telephone coverage; purchase office supplies and equipment; make complex travel arrangements; and handle other general office duties as needed.

Job Requirements

REQUIRED: a high school diploma or its equivalent; at least three years of administrative, office, or related experience; excellent interpersonal, communication, organizational, and word processing skills; meticulous attention to detail; good judgment, tact, and discretion; experience arranging travel, paying invoices, and ordering supplies; and proficiency with Microsoft Office, experience updating websites, and willingness to learn new software. Must be able to work effectively with people at all levels and from varied backgrounds; learn quickly and work within critical time demands and often under pressure; handle multiple tasks simultaneously; work independently and as part of a team; and prioritize and problem solve. PREFERRED: a bachelor’s degree. Job #20587-512/22/21