Massachusetts Institute of Technology Administrative Assistant 3 in Cambridge, Massachusetts
Administrative Assistant 3
Job Number: 20263
Functional Area: Administration
Department: Comparative Media Studies/Writing
School Area: Humanities, Arts, & Social Sciences
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.
ADMINISTRATIVE ASSISTANT 3, Comparative Media Studies/Writing (CMS/W), to provide administrative support to the Writing, Rhetoric and Professional Communication program (WRAP) and the Writing and Communication Center (WCC), the directors, and the associate director. Will collect course and enrollment data to create spreadsheets and databases that support the statistical analysis of student evaluation data, classroom usage, program reports, etc.; assist the directors with lecturer assignments, including tracking hours, sections and payments; plan, coordinate, and administer several large-scale on-line writing assessments (FEE, GWE, EET); perform advanced project support, contributing to and coordinating new and ongoing WRAP projects; maintain and write content for WRAP website; compose and edit internal and external materials for WRAP workshops and outreach to departments; schedule classrooms and staff meetings; distribute mail; duplicate and distribute course materials; maintain office environment including workroom and kitchen; monitor and maintain office supplies and program websites; act as liaison to CMS/W systems administrator and CMS/W headquarters; and act as an administrative resource for teaching staff in WRAP and WCC.
REQUIRED: high school diploma or its equivalent; five years’ administrative experience; excellent interpersonal, communication, analytical, organizational, and problem-solving skills; attention to detail; discretion and judgment with confidential information/issues; ability to work both independently and as part of a team with limited supervision; a flexible approach to work; ability to multitask and make independent decisions; strong computer skills, including experience with Microsoft Office, particularly Excel; and the ability to quickly learn new software as needed. PREFERRED: bachelor’s degree. Job #20263-610/8/21