Massachusetts Veterans Jobs

MassHire JobQuest Logo

Job Information

Massachusetts Institute of Technology Administrative Assistant, Center for Research on Equitable and Open Scholarship (CREOS) in Cambridge, Massachusetts

Administrative Assistant, Center for Research on Equitable and Open Scholarship (CREOS)

  • Job Number: 23609

  • Functional Area: Libraries

  • Department: Libraries

  • School Area: Libraries, MIT Press, Tech Review

  • Employment Type: Full-time (Hybrid)

  • Employment Category: Non-Exempt

  • Visa Sponsorship Available: No

  • Schedule: 35 hr/wk - schedule to be determined

    Email a Friend Save Save Apply Now

    Job Description

ADMINISTRATIVE ASSISTANT, CENTER FOR RESEARCH ON EQUITABLE AND OPEN SCHOLARSHIP (CREOS), MIT Libraries, to provide direct, high-level administrative support to the associate director of collections, the department heads in the Collections Directorate, and the Center for Research on Equitable and Open Research and play a crucial role in ensuring the smooth functioning of day-to-day operations. Will maintain leadership calendars; coordinate facilities, equipment, and space needs; provide backup support for various department heads; manage documentation, wikis, and websites; participate in the hiring and training processes; contribute to library-wide committees; handle reporting, procurement, and financial duties, including monitoring expenditures, generating reports, and supporting supply workflows; and assist with event planning, prepare materials for presentations, and troubleshoot basic technology for meetings. A full description is available at

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years of relevant experience; advanced-level proficiency with Windows and software such as Google Docs, Word, Excel, PowerPoint, and Outlook and the ability to learn new programs/systems; strong organizational, communication, and problem-solving skills; ability to work independently and manage competing priorities in a dynamic environment; attention to detail; and discretion with sensitive/confidential information. The position will involve lifting weights of up to 25 pounds for occasional meeting or delivery support. PREFERRED: associate’s or bachelor's degree, customer service experience, familiarity with SAP/Concur/Coupa, general technical skill with AV equipment, and experience in an academic environment or research library. Job #23609-5 This is a full-time (35 hours/week) position working Monday through Friday. There is potential for a hybrid schedule. 1/16/24