Massachusetts Institute of Technology Administrative Assistant II, Academic Areas-Behavioral and Policy Sciences (BPS) in Cambridge, Massachusetts

Administrative Assistant II, Academic Areas-Behavioral and Policy Sciences (BPS)

  • Job Number:

16284

  • Functional Area:

Office Support

  • Department:

Sloan School of Management

  • School Area:

Sloan School of Management

  • Employment Type:

Full-Time

  • Employment Category:

Non-Exempt

  • Visa Sponsorship Available:

No

  • Schedule:

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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, Sloan School of Management-Behavioral and Policy Sciences Area (BPS), to perform diverse duties for faculty and the academic area and provide administrative support for multiple programs and projects. Will schedule appointments and meetings; make travel arrangements and prepare multifaceted itineraries; use broad understanding of policies and procedures to respond to inquiries, provide explanations and instructions, and ensure inquiries are resolved; compose and edit correspondence and documents; resolve complicated issues in a thorough and timely manner; design PowerPoint presentations; use desktop publishing to create drafts of work area publications; coordinate complex mass mailings; input, update, and maintain web content; monitor and order inventory, working within established supply budgets; maintain databases; research and gather information for projects; coordinate high-profile events and seminars; assist with the preparation of materials such as grant proposals, tenure cases, and site visits; monitor and reconcile accounting statements; prepare and process purchasing, accounting, and travel forms; attend high-level meetings and record minutes; train others regarding policies and procedures; serve as liaison between faculty and other groups; and perform related duties as requested.

Job Requirements

REQUIRED: a minimum of three years’ administrative, office, or related experience; advanced computer software skills; ability to easily negotiate the web; excellent interpersonal and communication skills; initiative; flexibility and openness to change; ability to anticipate and prioritize effectively; a proactive approach to projects, problem solving, communication needs, and planning; and the ability to demonstrate good judgment, discretion, and diplomacy and to own and follow through on tasks. Bachelor's degree preferred. Job #16284-57/13/18

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.