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Harvard University Administrative Manager in Cambridge, Massachusetts

50365BRAuto req ID:50365BRJob Code:361060 Administrative Manager Location:USA - MA - Cambridge Business Title:Executive Director of the Fellowship ProgramSub-Unit:------------ Salary Grade:060Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

  • ​Post-graduate degree required.

  • Minimum of ten years progressively responsible managerial experience in research, administration, and/or program management in an academic or higher education setting.

  • Proven management skills in developing, implementing, monitoring, and evaluating programs.

  • Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments; evaluating performance; and mentoring and coaching employees to achieve maximum productivity.

  • Proficiency with Microsoft Office Suite software applications.

  • Strong general administrative skills, including the ability to plan and create new administrative structures.

  • Ability to manage cooperatively, build an inclusive culture, and successfully engage people from diverse disciplines and backgrounds.

  • Exceptional writing, editing, and oral communication skills as well as proficiency in engaging effectively with a wide and diverse range of external and internal constituencies.

  • Strong strategic thinker with a demonstrated ability to provide advice and counsel across a complex organization.

  • Ability to build strong relationships, work independently, make decisions, maintain confidentiality, multitask, organize, and prioritize while maintaining high standards in a dynamic intellectual environment.

Additional Qualifications:

  • Familiarity with Harvard University and the Radcliffe Institute is a plus.

Additional Information:

The Radcliffe Institute for Advanced Study cannot provide Visa sponsorship for this position.

Please note that cover letters are required for every application for a position at the Radcliffe Institute.

About the Radcliffe Institute for Advanced Study

The Radcliffe Institute for Advanced Study at Harvard University is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The commitment to excellence and inquiry that characterized Radcliffe College is maintained in the innovative and wide-ranging work at the Radcliffe Institute, where advanced study is furthered through the Fellowship Program, Academic Ventures, and the Schlesinger Library.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you’ve been looking for.

Please visit our website to learn more about us.

Department:Fellowship ProgramPre-Employment Screening:Education, Employment, IdentityJob Function:General Administration Job-Specific Responsibilities:Summary:

Reporting to the Associate Dean for Strategy and Academic Programs, the Executive Director provides intellectual and administrative leadership to Radcliffe’s highly-regarded residential fellowship program, which welcomes 50 leading scholars, scientists, and artists each year to pursue path-breaking research and creative work in a uniquely vibrant interdisciplinary community.

Essential Duties and Responsibilities:

  • Formulates and implements short- and long-term strategic plans to create a scholarly fellowship community that is generative of new ideas and a fellowship program that fulfills the Institute’s role as an innovative leader among its peers;

  • Provides intellectual and administrative leadership and direction in all areas of the Fellowship Program, including the Research Partnership Program (with undergraduates), the Summer Program of Visiting Fellows, and the day-to-day administration of the program;

  • Develops and implements, in collaboration with the Institute’s External Relations Department, a comprehensive alumni program to engage former fellows with the Institute’s activities on an ongoing basis after they have completed their fellowship year;

  • Writes and disseminates application guidelines to generate a diverse, multidisciplinary, and international applicant pool in the arts, humanities, social sciences, and sciences, and develops outreach plans to increase the quality and depth of applicant pools as needed;

  • Leads and manages the annual selection process, including working with external reviewers, the dean, and others, as appropriate, to choose approximately 50 fellows;

  • Supports the dean's intellectual agenda for the Institute by working with the dean to integrate the Fellowship Program with the dean's faculty appointments, research clusters and themes, and public policy and educational initiatives;

  • Directs department staff responsible for administering the annual selection cycle and operating a year-round fellowship program. Manages effective structures supporting the administrative aspects of the fellows' residencies; oversees the fellows' orientation, weekly lunches, a colloquium series, and an annual fellowship closing event; and develop other programs and events as necessary;

  • Oversees periodic assessments of program effectiveness (i.e., mid-year and end-of-year surveys; periodic surveys of alumni);

  • Supports the Institute's advancement by working with the Communications and External Relations Departments on strategies and appropriate materials to present the fellows and their projects to Institute supporters and the general public, including writing regular reports to the Dean’s Advisory Council;

  • Directs the department’s multiyear financial planning and budgeting process, in alignment with the Institute’s strategy. Monitors expenditures to ensure compliance with approved budgeted amounts.

  • Collaborates with other program departments at the Institute on issues and Institute-wide themes of mutual interests;

  • Develops and maintain relationships with peer leaders at other institutes for advanced study;

  • Assists fellows during the course of their residency in establishing connections across the University to make the most of their experience at Harvard and write letters of recommendation when needed;

  • Embodies the ideals of working in a university by supporting a culture of learning and growth;

  • Seeks opportunities to continuously learn and build professional skills;

  • Supports a culture of inclusion and diversity;

  • Assumes other responsibilities as assigned.

Supervisory Responsibilities:

  • Supervises the work of assigned staff.

  • Carries out supervisory responsibilities according to the Institute’s / University’s management policies, procedures, and any applicable laws.

School/Unit:Radcliffe Institute for Advanced Study EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.