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Harvard University Administrative Manager in Cambridge, Massachusetts

50421BRAuto req ID:50421BRJob Code:361062 Administrative Manager Location:USA - MA - Cambridge Business Title:Executive Director, Alumni Affairs & Development ResourcesSub-Unit:------------ Salary Grade:062Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

  • Bachelor’s Degree

  • Minimum of 15 years’ experience in development administration or general administration/operations

  • Minimum of five years management experience

  • Demonstrated ability to oversee large scale projects

  • Strong written or communications skills

Additional Qualifications:

  • Ability to understand and work within a complex environment juggling many program components.

  • Proven ability to evaluate staff and motivate peak performance from teams and individuals

  • Must have outstanding organizational and solid analytical skills. Must be motivated to learn and be flexible to change.

  • Ability to think strategically and conceptually, manage multiple projects simultaneously and handle difficult situation with a positive approach and resilience.

  • Ability to conceptualize and convey strategic vision from AA&D leadership and translate this into practical action and planning.

  • Strong knowledge of successful management practices, including financial management, budgeting, operations, administration and related processes.

  • Demonstrated ability to deliver transformative change.

  • Strategically-minded and service-and results-driven.

  • Collaborative leadership approach and relationship building skills

Additional Information:Please include a cover letter with your application.

Skills testing may be a component of the interview process for this position.

The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department’s mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University’s fundraising efforts.

Harvard University Benefits Package

Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year’s Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.

Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.

Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.

Department:Alumni Affairs & DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development, General AdministrationJob-Specific Responsibilities:The Executive Director, reports to the AVP, Alumni Affairs & Development (AA&D) Resources & Chief Operating Officer, leads four resource teams for central AA&D including Operations and Business Process, Creative Services, Events, and Research and Prospect Management. The Executive Director is responsible for developing and directing the efficient, effective, and results-oriented implementation of AA&D Resources Strategic Plan, managing and strengthening partnerships with all stakeholders, and ensuring the effective integration and alignment of AA&D Resource teams support for the organization. Will lead a management team of approximately four Directors/Sr. Directors of AA&D Resources and a total team of 90 individuals including support staff. The Executive Director is responsible for creating the AA&D-wide strategic planning framework to be used by senior leadership and all departments, the strategic plan reporting (progress to goals), and ensures timely review of the plans. AA&D is looking for a leader who can work effectively across a complex, multi-dimensional organization.

Duties & Responsibilities:

  • Leads four resources teams, Operations and Business Process, Creative Services, Events and Research and Prospect Management. As manager of these teams, the Senior/Executive Director provides leadership, sets and evaluates individual goals as well as departmental goals, develops and sustains appropriate training, and mentoring, and assigns and monitors coverage of primary areas of focus.

  • Partners effectively with the other three resources teams reporting into the AVP/COO, AA&D Technology & Support Services, Alumni and Development Services and Administration and Finance.

  • Leads the effective use of Work Front, a project and resource management tool, across AA&D.

  • Working with the AVP/COO creates the infrastructure for AA&D’s annual planning process and helps to ensure process is being implemented across the organization.

  • Working with his/her leadership team to develop and execute annual operating plans designed to support a set of broad fundraising priorities articulated by the VP of Alumni Affairs and Development and members of the AA&D Executive Team.

  • Creates and produces key metric reporting for AA&D leadership teams to promote transparency and effective communication from Resource teams.

  • Leads the creation of AA&D-wide policies and procedures and partners with unit leadership to evaluate work processes leading to effective p&p’s and use of staffing resources.

  • Work with central AA&D and University partners to prioritize projects and provide realistic guidance on timeline based on team capacity, staff skill sets, organizational priorities.

  • Responsible for working with AA&D leadership to develop and implement strategies that ensure alignment between the support teams and AA&D business units. With the Senior Management Teams, provides leadership in developing and implementing short-term and long-range strategic plans to support the goals of the overall organization.

  • Working with the University Development Office’s Initiative team, determines the Resource team requirements to support University fundraising initiatives.

  • Create a productive environment for multi-teaming on projects, including consistent project management approaches for the use of Work Front.

  • Creates an environment of continuous improvement based on partner collaboration and feedback.

  • Leads the strategic use and up-keep of the Source, AA&D’s intranet.

  • Establishes policies, procedures, and programs that support the AA&D Resource functions.

  • Builds protocols for a formalized Project Management Office (PMO).

  • In the absence of the AVP/COO, this role will oversee AA&D Resources.

  • Leverages her/his management team to support staff in achievement of goals.

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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