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Harvard University Associate Director in Cambridge, Massachusetts

61330BRAuto req ID:61330BRJob Code:I0859M IT Business Analysis Mgt V Location:USA - MA - Cambridge Business Title:Associate DirectorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

  • Project management expertise including a range of methodologies, experience using multiple project management techniques and tools

  • Demonstrated commitment to staff development and promoting diversity, inclusion, equity, and belonging

  • Strong motivation to understand stakeholder and user needs

  • Systems-thinking approach to problem solving

  • Demonstrated ability to work cross-functionally across larger decentralized organizations

  • Strong experience developing, coaching, and supervising staff to promote collaboration and foster continuous improvement

  • Project management mindset

  • Exceptional oral, written and presentation communications skills

  • Strong facilitation skills

  • Interest in higher education, research administration, and research compliance

  • Must have learning agility, capacity, and desire to understand the technology and business needs across the organization

  • Proven ability to initiate and manage multiple tasks under competing deadlines and shifting priorities

  • Demonstrated ability to work independently and collaboratively

  • Demonstrated initiative and resourcefulness

  • Excellent self-management and capacity to influence others positively

Additional Information:

Please provide a cover letter with your application.

Please note:

  • Harvard University requires pre-employment reference and background screening.

  • We are unable to provide work authorization and/or visa sponsorship.

  • This position has a 180-day orientation and review period.

More about HUIT:

Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University. Our mission is to assure Harvard’s leadership in IT. We strive to make it easier for faculty, students, and staff to teach, research, learn and work through the effective use of information technology. HUIT’s core values are User Focused, Collaborative, Innovative and Open.

IT Academy (designed for IT Staff):

HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/

Total Rewards:

Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Paid Time Off: 3 - 4 weeks accrued vacation days, 12 accrued sick days, 12.5 paid holidays plus winter recess, and 3 personal days awarded each calendar year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs. https://huecu.org

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Learn more: https://hr.harvard.edu/totalrewards

Accessibility:

Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Department:Administrative Technology ServicesPre-Employment Screening:Identity Job Function:Information Technology School/Unit:Harvard University Information Technology EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

  • Minimum of seven years’ post-secondary education or relevant work experience

  • Supervisory experience

Certificates and Licenses:

  • Completion of Harvard IT Academy specified foundational courses (or external equivalent) preferred

Working Conditions:

HUIT actively supports hybrid work where business needs allow. This position has been designated as a primarily remote position. All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Some presence on campus may be necessary based on needs and the nature of the work.

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage (https://huhs.harvard.edu/covid-19-vaccine-requirement-faqs#gsc.tab=0) . Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website. (https://huhs.harvard.edu/covid-19-vaccine-requirement-faqs#gsc.tab=0)

Position Description:

Harvard University Information Technology (HUIT) is a community of IT professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. Our mission is to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines–and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment we are looking for you!

For those interested in remote work, this role can be primarily remote. We also have beautiful on-campus space in the heart of Harvard Square for employees who choose to be on-site.

As a member of the HUIT Research Administration and Compliance Systems team, and reporting to the Senior Director, the Associate Director will work to create an optimal work environment for a high-performing team devoted to delivering high-quality IT solutions to our partners. Harvard University’s research portfolio relies on a set of reporting and software solutions, both custom and vendor-provided, supporting the research life-cycle. The team is responsible for designing and enhancing those IT systems and supporting the academic and administrative staff using the system to support their research projects. This position will also support emerging projects and initiatives, as needed.

With a trusted advisor and solutions-focused mindset, the Associate Director position main functions are:

Team Development and Management

  • Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment

  • Provide leadership oversight for a team of 4-6 analysts, developers, and product managers responsible for the delivery of a variety of IT solutions benefitting the research administration and compliance community.

Strategy and Partnership

  • Participate in strategic planning for the application portfolio(s), including the development of product roadmap and timelines

  • Establish and maintain internal/external stakeholder relationships, focused on developing a deep understanding of their needs and objectives

  • Leverage steering and executive committees for decision-making, change management, and communications

  • Facilitate defining solutions with the appropriate stakeholders/customers

Project Management and Delivery

  • Responsible for project discovery

  • Oversee a portfolio of projects, ensuring resources, capacity and dependencies are managed for successful delivery

  • Occasionally expected to lead a project as a project manager

  • Identify, track, monitor and communicate project-related benefits, issues, scope changes, variances and contingencies that may arise during the implementation of IT projects, and that cannot be resolved by project team

  • Design, develop and monitor effective processes and systems for projects

  • Evaluate and assess metrics and project/program effectiveness

Additionally, the incumbent will:

  • Apply Harvard University’s IT technical standards and best practices

  • Abide by and follow the Harvard University IT technical standards, policies and Code of Conduct

  • Attend relevant conferences and training

  • Be a resource to the team and leadership including the Administrative Technology Services (ATS) department and across HUIT

  • Perform other duties and responsibilities, as assigned

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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