Job Information
Harvard University Asst Dir, DRFD, HR in Cambridge, Massachusetts
66422BRAuto req ID:66422BRJob Code:358057 Admin Pro/Indiv Contrib Department Office Location:USA - MA - Boston Business Title:Assistant Director, Division of Research and Faculty Development, Human ResourcesSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
Bachelor’s degree or equivalent work experience required.
Minimum of 7 years’ relevant work experience is required.
Strong customer service, interpersonal, organizational, analytical, human resource management, and communication skills necessary.
Experience in a service organization, preferably in higher education.
Exceptional communication and interpersonal skills and a demonstrated ability to exercise good judgment in dealing with internal and external partners.
Additional Qualifications and Skills:
Experience as an HR business partner in a matrixed organization preferred.
Experience maintaining a strict standard of confidentiality and ability to communicate with a diverse group of people with sensitivity.
Takes initiative and ownership of work, following through to completion and executing with an appropriate sense of urgency.
Strong attention to detail.
Strong business knowledge and judgment, connecting human resources practices with units’ objectives and needs.
Line management experience with extensive involvement in people management issues.
Proven ability to provide advice and counsel across a complex organization.
Experience developing and implementing successful internal communication programs.
Requires ability to multi-task and proven planning and project management skills.
Excellent project management skills.
Additional Information:This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.Department:Division of Research and Faculty DevelopmentPre-Employment Screening:Criminal, Education, IdentityJob Function:Faculty & Student Services, General Administration, Human ResourcesPosition Description:Reporting to the Director, Organizational Operations and working closely with members of the DRFD All-Staff Group, team managers, Harvard Business School (HBS) Human Resources (HR), HBS Operations, and other administrative partners across HBS, the Assistant Director will advance the goals of the DRFD and the mission of HBS through a focus on building a healthy, fulfilling, and inspiring workplace experience for our team.
The Assistant Director’s principal duties and responsibilities include:
Human Resource Management: Partner with the Director to work with DRFD managers on a broad spectrum of human resource strategies and programs including but not limited to organization design, staff relations, staffing, on-boarding, training and development, retention, succession planning, staff recognition, and performance management. Serve as a resource to DRFD staff and managers on HU and HBS HR policies and industry best practices.
Manage day-to-day HR and organizational operations within the DRFD, partnering with the Director to develop and manage HR related processes, activities, programs, and best practices.
Talent Acquisition: Takes the lead in supporting the talent acquisition process by working with managers to identify successful candidates. Together with the Director, acts as an advisor to hiring managers at every step of the search process. Partner with the Director and HBS HR to manage the recruiting process including advertisement and outreach, candidate pool development, screening of resumes and candidates, conducting interviews, advising on final selection, offers and on-boarding.
Staff Development: Assess training and development needs and assist in identifying programs for skills and career development. Manage participation process and work with managers on integration between development programs and work. Provides guidance to managers and staff on the annual performance management program. Supports on-boarding activities and assists managers in following best practices in this area.
Data Integrity and Management: Track and maintain detailed, accurate, and current data/information in the DRFD HR database and other data tracking tools to inform strategic decision making. Assemble and analyze data, assist with preparation of proposals, presentations, correspondence, and other written output.
Employee engagement and staff recognition: Partner with HBS HR to ensure high levels of employee engagement including action planning around engagement survey results. Facilitates the Rewards and Recognition program. Identifies opportunities at both the DRFD and team level to support employee engagement and provide avenue for building culture and community.
Internal Communications: With Sr Managing Director and Director, develop a comprehensive internal communication strategy that utilizes a variety of communication channels to share information. Manage content for the DRFD HUB, a DRFD share site for DRFD information. Maintain DRFD org charts, distribution lists, and Emergency Plan. Serve as liaison with HBS Marketing and Communications department as appropriate.
Culture and community: Partner with Director and SMD to define and implement programs to support the organizational culture. Assist with agenda planning and logistics for DRFD all-staff meetings and events. Manage morale funds. Help identify and conduct benchmarking assessments.
Additional duties and responsibilities include, but are not limited to, the following:
Maintain active knowledge of evolving laws, regulations, policies, and privacy practices that apply to human resource management through continuous professional development.
Perform other duties as assigned.
School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:With a focus on the Division of Research and Faculty Development (DRFD) staff, the Assistant Director is a member of a cross-functional team supporting a wide range of programs and activities supporting the Harvard Business School (HBS) faculty and community.
In partnership with the Director, Organizational Operations, the Assistant Director (AD) will support a broad range of HR activities across the DRFD organization fostering an environment where all staff can do their best work. The AD will focus on the recruitment, development, and retention of staff; develop, and maintain effective internal communications strategies and mechanisms; coordinate activities that foster a positive, cohesive, and effective organizational culture; and provide support to the Director and Senior Managing Director, DRFD in related areas. The AD will develop a deep understanding of the roles and operating environment across the DRFD, establishing close working relationships with managers and staff at all levels.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) About Us:Founded in 1908 as part of Harvard University, Harvard Business School (http://www.hbs.edu) (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.Annual Salary Range:$90,000 - $100,000