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Harvard University Communications Specialist in Cambridge, Massachusetts

58160BRAuto req ID:58160BRJob Code:405004 Comm Professional (N) Location:USA - MA - Cambridge Business Title:Communications SpecialistSub-Unit:------------ Salary Grade ( :056Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

  • BA/BS required, preferably with emphasis on communications and project management.

  • A minimum of 3 years of increasingly responsible experience preferably working in an academic institution or technology institution with in-depth experience in internal communications, publication, writing (particularly for senior leadership), or related experience.

Additional Qualifications and Skills:

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

  • Communications experience to include copywriting, proofreading, with an eye toward graphic design

  • Excellent project management and organizational skills, including the ability to develop and meet deadlines

  • Event management experience a plus

  • Experience with project management tools and web-based collaboration technologies, web technologies (direct experience administering site content a plus), and content management systems a plus

  • InDesign or similar desktop publishing software experience a plus

  • Video editing software experience a plus

  • Must be aware of and willing to learn about new developments in digital technology such as audio, visual, social media / networking, mobile, online communities, blogs, and other web-based technologies

  • Higher education industry experience preferred

Additional Information:

Please provide a cover letter with your application.

Please note:

  • Harvard University requires pre-employment reference and background screening.

  • We are unable to provide work authorization and/or visa sponsorship.

  • This position has a 90-day orientation and review period.

    More about HUIT:

Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University. Our mission is to assure Harvard’s leadership in IT. We strive to make it easier for faculty, students, and staff to teach, research, learn and work through the effective use of information technology. HUIT’s core values are User Focused, Collaborative, Innovative and Open.

IT Academy (designed for IT Staff):

HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here:

Total Rewards:

Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Paid Time Off: 3 - 4 weeks accrued vacation days, 12 accrued sick days, 12.5 paid holidays plus winter recess, and 3 personal days awarded each calendar year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs.

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Learn more:


Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Department:Administration & FinancePre-Employment Screening:Identity Job Function:Communications Position Description:

This is a fully benefited, part-time, 20 hour per work week position. All paid time off is prorated for part-time schedules (learn more:

For those interested in remote work, this role can be primarily remote. We also have beautiful on-campus space in the heart of Harvard Square for employees who choose to be on-site.

Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you!

The Communication Specialist is part of the UCIO office team dedicated to serving the communications needs of the CIO and HUIT.

The Communications Specialist specifically works on the development, implementation, and maintenance of communications that support internal audiences across HUIT and the Office of the CIO. Coordinates on communications with colleagues in the CIO office, HUIT, and HPAC

The Specialist proactively and collaboratively managing project timelines, and developing a communications framework, including the identification of channels, timing, and standards, with a particular focus on internal communications.

Specific responsibilities include:

  • Produces communications materials and develops program content for the CIO, including developing all presentations and talking points

  • Prepares draft content for the CIO and distributes broadcast emails

  • Owns and maintains the internal editorial calendar for the CIO office

  • Coordinates on communications with colleagues in the CIO office and HUIT

School/Unit:Harvard University Information Technology EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing.

This position will be based in Cambridge, MA. HUIT actively supports hybrid work where business and team needs allow. Additional detail will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (CT, MA, MD, ME, NH, NY, RI, and VT).

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website:

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.